Associate, Events (Axios Live)

Axios is a media company dedicated to providing trustworthy, award-winning news content in an audience-first format. We're hiring an Associate, Axios Live to support the day-to-day logistics for the events execution team for our rapidly expanding events business. Why it matters: We need an Associate with events experience who can manage event materials, client-facing documents, and multiple front-of-house and back-of-house tasks on-site at events and in a virtual environment. This person will collaborate across the events team to research and build highly curated guest lists, track event analytics, support the creative team with creation and design of event elements (including signage creation, deck creation, etc), draft and send event attendee communications, and perform relevant administrative tasks Go deeper: This role has operational responsibilities and will often work on multiple, concurrent in-person events while moving at a fast pace. Key Responsibilities Event Support & Execution Assist in the planning and execution of live, virtual, and hybrid events—including setup, breakdown, and onsite guest check-in support. Prepare and maintain detailed event documentation such as seating charts, packing lists, and event deliverables. Support the team in real-time problem-solving and coordination during live events. Guest List & Research Help manage RSVPs, guest confirmations, and check-in tools. Partner with editorial and marketing teams to ensure strategic guest outreach and an excellent pre and post event audience experience. Project & Task Coordination Help coordinate deliverables across internal and external stakeholders, such as vendors, designers, and content teams Manage multiple competing priorities, providing timely updates and flagging any risks to deadlines or details. Track administrative follow-ups such as invoicing, shipping logistics, and deliverable collection. Administrative & Logistical Support Book photographers, travel, and accommodations; submit invoices and process expense reports. Maintain updated records of contracts, agreements, and documentation for vendors Organize and ship event materials (signage, swag, collateral) as needed. Develop and maintain registration pages, ensuring details and accuracy at all times.

Axios is a media company dedicated to providing trustworthy, award-winning news content in an audience-first format.