Coordinator, Major Events- HDBY

About Mercedes-Benz Stadium
Mercedes-Benz Stadium is the new home of the Atlanta Falcons and Atlanta United and opened for its first events in August 2017. The stadium is also host of numerous other sports and entertainment events. The multi-purpose venue features flexible capacity that can expand to up to 83,000 seats; a retractable roof structure inspired by the oculus in the ancient Rome Pantheon; views of the Atlanta skyline; a 360-degree HD video halo board that, at nearly six stories tall and 1,100 linear feet in diameter, is the largest in the NFL and the world; an exterior fan plaza that provides fans with pre- and post-game entertainment; and a host of bars, restaurants and unique gathering destinations offering fans an unparalleled game day experience. Mercedes-Benz Stadium is part of AMB Sports & Entertainment, which also includes the Atlanta Falcons and Atlanta United.

Opportunity
The Mercedes-Benz Stadium Campus reconnects Westside neighborhoods with downtown Atlanta, provides year-round programming, and brings diverse groups together to share experiences and interests.
A central component of the campus is The Home Depot Backyard, our 11-acre greenspace and outdoor venue. This unique multi-purpose space is used for tailgating, parking, fan activations on game days and host to hundreds of community programs and events per year, ranging from fitness classes, movie series, concerts and cultural events.

Position Summary
The Event Coordinator’s primary responsibility is to assist The Home Depot Backyard (HDBY) Event Manager with the planning and execution of multiple concurrent third-party events, community based programs and events, internal events and Falcons and ATLUTD Tailgating at The Home Depot Backyard. This position will also include various administrative duties as needed.
The Event Coordinator will be an extension of the brand and embody our mantra of Be Happy, Be Well. Be Inspired. by delivering an expectational event experience to our clients and partners.

Roles and Responsibilities
• Responsible for assisting Event Managers with the planning and execution of Third-party, Internal, Community and Sponsored events
• Execution and support of planning events on International Plaza for Major Events and other clients as needed
• Acts as an assistant liaison between clients and internal and external resources throughout the event process (pre-event, event, post-event) supporting the event manager or coordinator
• Will serve as the lead event coordinator for internal events and daily community programming as assigned
• Work with clients to understand their needs, working with internal staff to develop detailed event plans and outlines.
• At the direction of the Event Manager or Coordinator, oversee event specifics with all departments and vendors, clearly communicating the clients’ objectives and planning details regarding schedules, staffing, equipment rentals, etc. . including Conversions, Grounds keeping, Housekeeping, Engineering, Food Service, Security, Production, IT, Parking, Public Safety, etc.
• Ensure the event elements of the contract are accurately executed and the equipment, physical set-up and personnel provided meet the requirements of the event, including the load-in and load-out of events as well as the arrival and departure of equipment and staging for the events • Prepare or assist with the preparation of all event related estimates and final settlements
• Participates in client site visits and walkthroughs • Assist with the preparation and filing of post event notes including staffing matrix’s, attendance, department reports, cost estimates and settlements, statistics and other event related data to provide insight into future event operations • Maintain a comprehensive vendor list to ensure a smooth experience for the client in the space as well as the vendor
• Performs other duties as assigned to meet event and stadium needs.

Qualifications and Education Requirements
• Bachelor’s Degree required, preferably in facility or event management
• One to two years event coordination experience, preferably with a sports, multi-use facility or outdoor venue.
• Experience may include completed internship(s) within the fields of facility/event management or hospitality
Required Skills
• Microsoft office applications, event management and diagramming software
• Excellent interpersonal, verbal and written communication skills, ability to communicate effectively at all levels both internally and externally
• Ability to simultaneously manage a high level of detail across multiple projects
• Able to demonstrate flexibility and quickly adapt to changes while maintaining high levels of productivity and effectiveness under pressure
• Able to balance internal priorities with client expectations
• Able to work late nights, early mornings, weekends and holidays
• Able to work indoors and outdoors
• Ability to lift up to 50 pounds. Items include different weights and sizes (i.e., tables, tents, chairs, etc.)