Office Assistant

. Please review the job details listed below:

Hourly Rate: $21.23

Clerical Duties

· Answers telephone calls, assists the caller with their inquiry, or refers to the appropriate staff. Checks and responds to email. Provides general information and resolves complaints in person or over the telephone.

· Schedules/reschedules appointments and training for staff, maintains the schedules, and reminds staff of scheduled meetings/trainings.

· Handles mail and inter-office documents.

· Accurately and timely processes and audits employees' timesheets for payroll. Generates the attendance report.

· Compiles, organizes raw data, and enters purchase orders, petty cash encumbrances and payments in the fiscal database as instructed.

· Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.

· Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.

· Determines the need for and/or makes routine orders for necessary supplies, materials or other items from the HSH Warehouse inventory.

· Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.

Typing Duties

· Using computer and word processing and other software to draft and prepare form, letter, email, etc.

· Composes letters or memos of a routine nature for staff signature as requested.

· Prepares, types, and maintains/updates office forms.

Fiscal Duties

· Verifies goods received and accuracy and completeness of requisitions.

Other related duties as assigned by the supervisor.

Minimum Requirements:

Knowledge of general office practices and procedures; grammar, spelling, and arithmetic; and word processing, spreadsheet, data input, and other common office software.

Minimum skills/abilities:

Ability to read and understand oral and written instruction, and speak and write effectively; carry out a variety of standard office clerical routines; learn and apply pertinent statutory provisions, rules, regulations, policies and procedures; learn and apply a variety of instructions furnished in written, oral, or schedule form; prepare numerical reports; deal tactfully with others; work independently, problem-solve, and develop solutions; operate standard office machines and equipment; and the ability to count and make arithmetic