Vinton
Website:
vinton.in
Job details:
Position: Asst. Manager - Facilities ( Site )
Department: HR
Company: Vinton Engineering
Location: Kochi
ABOUT VINTON: Vinton is a leading Architectural Metal Works (AMW) company specializing in translating architectural design intent into high-quality, precision-engineered metal solutions. We work closely with architects, designers, and premium clients to deliver complex, design-driven metal works that combine aesthetics, engineering, and craftsmanship. At Vinton, execution excellence is not optional—it defines who we are.
Job Overview :-
The Assistant Manager – Facilities (Site) will be responsible for managing and maintaining site facilities, infrastructure, utilities, housekeeping, security, and administrative support services to ensure a safe, clean, efficient, and well-maintained working environment. The role will coordinate with internal departments, vendors, contractors, and site teams to ensure smooth day-to-day facility operations.
Key Responsibilities
Site Facility Management
· Manage day-to-day facility operations at project/site locations.
· Ensure proper maintenance of site offices, welfare facilities, stores, accommodation, and common areas.
· Coordinate preventive and corrective maintenance of electrical, plumbing, HVAC, fire safety, and other facility systems.
· Conduct regular site inspections and identify maintenance and facility-related issues.
· Ensure timely resolution of breakdowns, repairs, and maintenance requirements.
Facility & Infrastructure Management
· Ensure efficient operation and maintenance of office facilities, workshops, guest houses, and company premises.
· Oversee housekeeping, security, landscaping, pest control, CCTV monitoring, and maintenance activities.
· Conduct regular inspections and ensure proper upkeep of company assets and infrastructure.
Administration Management
· Manage day-to-day administrative operations and support services.
· Oversee office supplies, inventory, employee accommodation, and guest arrangements.
· Maintain records of assets, licenses, agreements, and administrative documents.
· Implement and monitor administrative policies and procedures.
Vendor & Contract Management
· Manage vendors, service providers, AMCs, and service contracts.
· Obtain quotations, negotiate rates, monitor service quality, and process vendor payments.
Fleet & Transportation Management
· Supervise company vehicles, drivers, fuel usage, maintenance schedules, and statutory compliance.
· Monitor vehicle utilization and maintain transportation-related records.
Budget, Compliance & Safety
· Prepare and monitor administration and facility budgets, including site accommodation and food expenses.
· Identify cost-saving opportunities and control operational expenditures.
· Ensure compliance with statutory requirements, safety regulations, and company policies.
· Support fire safety, emergency preparedness, and EHS initiatives.
Team Management & Reporting
· Supervise housekeeping, security, drivers, and support staff.
· Coordinate facility-related requirements with internal departments.
· Prepare periodic reports and maintain records of maintenance, assets, contracts, and vendor performance.
Utilities & Asset Management
Monitor electricity, water, fuel, internet, communication systems, and other essential utilities.
· Maintain records of facility assets, equipment, tools, and consumables.
· Track preventive maintenance schedules and ensure timely servicing.
· Monitor facility-related expenses and support cost-control initiatives.
Employee Welfare & Site Support
· Ensure adequate employee welfare facilities at the site.
· Coordinate transportation, accommodation, canteen, drinking water, and other site-support requirements, wherever applicable.
· Address employee concerns related to site facilities and coordinate appropriate solutions.
· Support site events, meetings, and other administrative requirements.
Qualification
· Bachelor's Degree / Post graduation / Diploma in Administration, Engineering, or a related field.
· 4–8 years of relevant experience in facility/site administration, preferably in construction, engineering, manufacturing, or project-based organizations.
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