Administrative Assistant

Come join out team! We are looking for an Home Owner Association Administrator to provide office services with excellent customer service and administrative skills.

 

Duties:

• Maintains and updates homeowner files in Software and hard copy on-site files
• Provides information by answering homeowner questions relating to the Community and escalates questions that require attention from management
• Maintains homeowner violations in Accounting Software, prepares violation letters and coordinates with the accounting department on assessing fines to homeowner accounts
• Maintains homeowner Architectural Review applications and documents, and executes the process to and from the Architectural Review Committee. Attend ARC meetings.
• Coordinates with Manager on daily tasks and scheduling of meetings
• Assists the Manager in preparing for and attending Board and Annual Meetings and prepares minutes
• Communicates with the Board of Directors on meeting scheduling and provides any requested documentation
• Maintains and updates documents on Community websites
• Drafts correspondence to owners, vendors and Board Members
• Represents the company and communities by maintaining a professional and positive appearance and demeanor while working
• Contributes to team effort by accomplishing related results as needed and communicating and coordinating with staff members
• Other duties as assigned

Provides HOA administrative services and support.