INK IN CAPS
Website:
iiclab.com
Job details:
Company Description
INK IN CAPS is a Mumbai-based Design+Tech+Experience company dedicated to creating innovative and impactful digital solutions. The company focuses on leveraging advanced technologies to design memorable brand experiences, offering services such as Metaverse Development, Projection Mapping, Virtual Reality, Augmented Reality, Web and Mobile Development, VFX, and Virtual Events. INK IN CAPS provides tailored strategies, competitive analysis, and technology assessments to craft unique brand stories, ensuring they resonate with their target audience. With a commitment to innovation, the company has developed IPs such as SaaS products like V-Tour, V-Retail, and V-Verse to enhance brand engagement.
Job Title: Assistant to Director
Location: Goregaon, Mumbai
Experience: 1-3 years
Preferred Industry Background: Tech/ SaaS or similar background
Key Responsibilities
- Calendar & Schedule Management: Manage the Director’s calendar — schedule meetings, set reminders, coordinate with internal and external stakeholders, and ensure no conflicts.
- Travel & Logistics Management: Plan and coordinate travel (flights/trains, accommodations, local commute), prepare itineraries, manage bookings, and handle travel-related logistics.
- Task Coordination & Follow-up: Act as a liaison between Director and various teams or employees. Assign tasks, track progress and ensure timely delivery.
- Meeting Support & Representation: Attend internal or external meetings (when required) on behalf of the Director; take notes, follow up on action items, and ensure smooth communication.
- General Administrative Support: Handle routine assistant tasks such as email management, documentation support, preparing meeting agendas and minutes, expense tracking, and any ad-hoc support for the Director’s office.
- Proactive Problem-Solving & Initiative: Anticipate needs, raise issues, propose solutions, and help streamline operations to make the Director’s workflow more efficient.
Qualifications-
- 1-3 years of prior experience as a Assistant, client coordinator or a similar role, preferably in a SaaS, Martech, digital agency or technology-driven environment (to match IIC Lab’s dynamic, tech- & marketing-oriented culture).
- Strong organizational and time-management skills; able to juggle multiple tasks, manage shifting priorities, and act without close supervision.
- Excellent communication skills — both verbal and written — to liaise with senior management, clients, internal teams, vendors, and external stakeholders.
- Comfortable coordinating across functions: tech, creative, operations, clients — and capable of working with cross-functional teams.
- Confident, professional attitude — able to represent the Director and the company in meetings when required.
- High level of discretion, confidentiality, and integrity when handling sensitive information (schedules, business communications, travel/finance details).
- Proactive mindset: ability to anticipate Director’s needs, plan ahead, follow up diligently, and ensure timely execution of tasks.
- Flexible and adaptable — the nature of agency work is fast-paced, sometimes unpredictable, and may involve occasional out-of-office coordination or travel arrangements.
What Ink in Caps Offers
- Exposure to a fast-growing MarTech/experiential-tech agency working at the intersection of technology, design and marketing.
- Opportunity to work closely with leadership; visibility across cross-functional teams — tech, creative, project management, client servicing.
- A dynamic, collaborative and agile work culture, where flexibility, initiative and ownership are valued.
- Chance to play a key role in enabling smooth operations at senior-management level, thereby contributing to high-impact projects and company growth.
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