Pearl Academy
Website:
pearlacademy.com
Job details:
📢 We’re Hiring | Assistant Manager - Library
đź“Ť Location: Mumbai (Next to Marol Metro Station)
We are looking for a detail-oriented professional to support library management, student lifecycle operations, and academic administration at our Mumbai campus.
Key Responsibilities:
1. Library Resource Management
- Organize, catalog, and maintain books, journals, digital content, and e-resources.
- Ensure accurate labeling and classification for seamless retrieval.
- Maintain updated records in the Library Management System (LMS).
2. Book Procurement & Maintenance
- Coordinate the procurement of new books and resources based on departmental needs.
- Conduct periodic checks to ensure the longevity and usability of existing library materials.
- Maintain vendor communication and documentation related to procurement.
3. Book Issuance & User Support
- Manage book issuance, returns, and overdue follow-ups.
- Provide guidance to students and faculty on accessing and utilizing resources.
- Assist users in navigating the Koha library system and other digital tools.
4. Strategic Projects
- Support and implement institutional initiatives such as Project Orange, ensuring timely execution and documentation.
5. Student Experience & Engagement
- Contribute to improving the library’s Net Promoter Score (NPS).
- Enhance overall student experience through efficient services, resource availability, and user-friendly operations.
6.SLCM
- Maintaining Student Data on Different Portals: Ensuring all student information is accurately recorded, updated, and managed across multiple platforms.
- Maintaining Course/Campus Change Data: Tracking and updating changes in student courses and campus locations.
- Processing Transcripts: Preparing and issuing academic transcripts as requested by students or other institutions.
- Handling Supplementary Exams Data and Exams: Managing records and logistics for supplementary exams, including student eligibility and scheduling.
- WES (World Education System) for International Students: Assisting international students with WES documentation and verification processes.
7.Timetable and Scheduling:
- Creating Timetable on Portal: Developing and updating academic timetables on the portal, ensuring accuracy and alignment with course requirements.
- Managing Marks Entry for End Term Exams and Jury: Overseeing the entry and verification of student grades and marks into the system.
8. Student Services and Support:
- Handling Student Enquiries via Email and Calls: Responding to student queries and providing support through various communication channels.
- Issuing Bonafide/Other Documents Related to Students: Preparing and distributing official documents such as Bonafede certificates, no objection certificates, etc.
- Processing Refunds, Withdrawals, and Transfers: Managing financial transactions related to student refunds, course withdrawals, and transfers.
9. Admissions and Registrations:
- Handling Registrations on Admission Portal for New Entries: Managing the registration process for new students, including data entry and verification on the admissions portal.
- Entrance Exam Administration: Coordinating and administering entrance exams, including scheduling coordinator and ensuring examiner has populated marks. To share the populated data with the Admissions Team.
10. Event Coordination:
- Assistance with Events on Campus: Supporting the planning and execution of campus events, such as orientation programs, seminars, workshops, masterclasses and convocation ceremonies.
11. Financial Processing:
- Processing Visiting Faculty Invoices: Handling the financial processing of invoices submitted by visiting faculty members.
- Fee Collection: Managing the collection of student fees, ensuring timely and accurate processing.
đź“© Interested candidates can share their resume at geeta.kamath@gusindia.global
Click on Apply to know more.