Global Healthcare Academy
Website:
globalhealthcareacademy.in
Job details:
Assistant Manager / Manager – HR & Academic Coordination
Role Purpose
To manage end-to-end Human Resource operations and academic coordination, ensuring efficient people processes, regulatory compliance, and seamless academic administration.
The role supports leadership in building a disciplined, high-performance institutional culture while ensuring smooth coordination between students, faculty, management, hospitals, and Rajiv Gandhi University of Health Sciences (RGUHS) guidelines.
The position requires a structured, strategic approach to workforce management, academic governance, and institutional effectiveness.
Key Responsibilities
A. Human Resource Management
1. Talent Acquisition & Workforce Planning
- Manage end-to-end recruitment across the department: manpower planning, sourcing, screening, interviews, selection, and onboarding.
- Lead campus hiring initiatives and conduct college visits for placements.
- Recruit full-time faculty, visiting faculty, consultants, and interns.
- Manage intern onboarding, performance tracking, and mentoring.
- Ensure structured induction and smooth employee transitions, including exit formalities.
2. HR Operations & Payroll Coordination
- Maintain and update employee records, documentation, and HR databases.
- Ensure punctuality, professional grooming, and workplace conduct standards.
- Prepare monthly attendance sheets and verify accuracy.
- Update and maintain leave records and leave balance sheets.
- Prepare salary sheets and submit verified payroll inputs to Finance.
- Monitor field/remote employee reporting and submission of work reports.
- Manage consultant and visiting faculty invoices and ensure timely submission.
- Support administrative operations when required.
3. Policy, Governance & HR Audits
- Develop, review, and update HR policies and job descriptions.
- Ensure compliance with institutional standards and regulatory norms.
- Conduct periodic HR audits and process reviews.
- Streamline HR processes, policies, and documentation systems.
- Monitor team effectiveness and efficiency to proactively address performance gaps.
4. Performance Management & Appraisals
- Drive the HR appraisal process and coordinate performance reviews.
- Track productivity and departmental performance indicators.
- Address performance concerns and recommend corrective measures.
- Support leadership in building a high-performance and accountable culture.
5. Employee Engagement & Retention.
- Ensure employee retention
- Plan and execute employee engagement initiatives, academic events, and team-building activities.
- Organize learning & development programs and institutional events.
- Foster positive employee relations and resolve workplace grievances.
- Promote a collaborative and professionally aligned work environment.
B. Academic Coordination
1. Academic Operations & Compliance
- Oversee daily academic operations including timetables, attendance, and syllabus tracking.
- Monitor student attendance, leave management, and discipline.
- Ensure portion completion updates and academic documentation maintenance (including digital records).
- Ensure timely submission of required documentation to RGUHS.
- Build effective coordination with RGUHS and HCG staff for smooth academic and administrative functioning.
2. Faculty Management
- Monitor faculty attendance, reporting, and syllabus completion.
- Manage recruitment and coordination of full-time and visiting faculty.
- Collect student feedback for faculty performance improvement.
- Address faculty discipline and performance concerns.
- Maintain visiting faculty records and reporting documentation.
3. Student Administration & SPOC Responsibilities
- Act as the Single Point of Contact (SPOC) for students, faculty, management, hospitals, and university coordination.
- Manage student records including original documents and compliance files.
- Handle student grievances, counselling, and discipline matters.
- Issue ID cards, admission letters, bonafide certificates, and academic documentation.
- Monitor clinical postings and institutional discipline.
- Coordinate with branches (Mysore & Hubli) for academic and administrative matters.
4. Events & Institutional Engagement
- Support and ensure smooth execution of academic events, workshops, institutional programs, and campus engagement initiatives.
Strategic Objectives
- Streamline the workforce through structured processes and performance governance.
- Strengthen coordination between management, university, hospital, faculty, and students.
- Optimize HR and academic systems for operational efficiency.
- Enhance employee engagement through structured initiatives.
- Reduce attrition and improve workplace satisfaction.
- Establish disciplined institutional standards in attendance, conduct, and governance.
Key Competencies
- Talent Acquisition & Workforce Planning
- HR Operations & Payroll Management
- Policy Development & Compliance
- Performance Management & HR Audits
- Employee Relations & Conflict Resolution
- Academic Administration & University Coordination
- Stakeholder & Multi-Branch Management
- Event Planning & Institutional Engagement
- Strong Communication & Leadership Skills
Qualifications
- Bachelor’s / Master’s degree in Human Resources, Business Administration, or related field.
- Proven experience in HR management and academic coordination.
- Familiarity with RGUHS regulations and academic processes preferred.
- Strong organizational, multitasking, and leadership abilities.
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