Gloplax Solutions
Website:
gloplax.com
Job details:
Job Description
Job Duties and Responsibilities
Primary (what they do 90% of the time)
- Support the Administration Manager with responsibility for the overall management of administrative activities and meet the targets ensuring smooth running of the administrative function of both the Client and Gloplax facility
- Monitoring of Processes, Systems, Use of approved technology which increase the efficiency and bring out best for all relevant stake holders
- Manage the performance and relationship processes with vendors including monitoring and ensuring compliance to contracts and vendor non-performance management.
- Communicate operating philosophy, objectives and expectations to facilities staff in a continuing effort to build the team.
- Ensure facilities remain both internally and externally in safe and healthy operating condition and ensure the availability of associated services such as physical security, parking, access control, equipment maintenance, technical support, ventilation and lighting, vending, cafeteria and other services, adhere to all the protocols.
- Lead and coordinate the employee transport program and ensure all program and policy specifications such as car selection, maintenance, repairs and driver safety are within compliance
- Partnering collaboratively with service providers in the consolidation and implementation of business continuity, preventative maintenance and emergency plans and ensure the functionality of critical facility systems and equipments.
- Ensures that all facilities are operated and maintained in a cost-effective and safe condition in accordance with the approved budget and the organisation requirements to fulfil Operations and Maintenance of Facility related contractual obligations.
- The candidate should have experience of working in a 24/7 operating facility and be willing to work in multiple shifts
- Ensures prompt processing of invoice enabling timely payment to vendors
- Suggest/implement approved Cost optimization initiatives
- Oversee the operation and maintenance of the entire Electromechanical Systems which could include Air-conditioning (HVAC), UPS, CCTV, Access control, Fire detection Fire Hydrant systems, Ventilation System, and Building Management System etc.
- Serve all stake holders with approach of Responsiveness, Cooperation, collaboration and maintain accurate records as directed
- Maintain proactive relationship with the customers and service providers
- Ensure timely closure of all the tickets raised by center Ops / Audits / quality via different ticketing tools regarding Facilities / center
Unique Knowledge & Skill Requirement:
Functional knowledge
- Support the Administration Manager with responsibility for the overall management of administrative activities and meet the targets ensuring smooth running of the administrative function of both the Client and Gloplax facility
- Monitoring of Processes, Systems, Use of approved technology which increase the efficiency and bring out best for all relevant stake holders
- Business Experience
- An overall awareness of the roles within the business they are supporting.
Shift Timings: Rotational Shift
Leadership Skills
Ability to confidently interact and discuss with team members, managers, and colleagues across the organization.
Problem Solving
Ability to adapt quickly to our fast paced and changing environment.
Impact
- Have a direct impact on the core activities of the organization and expected to deliver on responsibilities within time constraints.
- Act as a champion for continuous growth of the organization.
Interpersonal Skills
Demonstrates effective communication, decision making, presentation, and facilitation skills.
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