Website:
hubotx.com
Job details:
Hi,.
Roles & Responsibilities- Assistant Manager, Admin.
Location _ Noida
Monthly H.K. & Security Consumables & Stock Management
• Consumables – Records of HK, Maintenance (MEP), security registers, monthly reporting.
Safety, Security & Compliances
• Ensure office properties are well guarded and secured with 95% monthly attendance.
• Fire safety of the entire office – Quarterly report.
• Fire mock drills and other drills – Half yearly.
• Managing & monitoring CCTV, PA system, fire system – Quarterly report.
• Respond to facility and equipment alarms and system failures – As and when required.
• Gate pass system monitoring and adherence to policies – Quarterly report.
• Bio-metric machines – Access control, daily checking, AMC – Quarterly report.
• Building compliance monitoring (lift license, fire NOC, etc.) – Half yearly & as required.
• Labor & contract compliance: overtime, attendance, PF & ESI challan – Monthly.
Project & Refurbishment
• Understanding requirements, space planning, vendor coordination, design approval, and execution.
Repair & Maintenance
• Maintain 52-week PM tracker and review – Quarterly.
• Ensure timely AMC for equipment.
• Floor lighting system – Ensure proper lighting and conduct yearly lux-level test.
• Testing of fire alarm system & PA system – Quarterly.
• Upkeep of furniture, fixtures & admin assets – Quarterly report.
• Renovation, refurbishment, and space management.
Manpower Management, Security, Maintenance Admin, Inductions & Connect Sessions
• 95% attendance of all staff.
• Trainings – One per quarter.
• Office operations management.
• Billing & payments – Monthly report.
• Agreement renewals – As and when.
• Budget vs expenses – Monthly report.
• Training for security staff – Quarterly.
• Admin Connect Session – Monthly open house to address employee issues and grievances.
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