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Job Summary
We are looking for a responsible and organised Administration Executive to manage day-to-day administrative operations of the campus. The role involves coordinating with staff, students, parents, vendors, and support teams to ensure smooth and efficient functioning of the institution.
Key Responsibilities
- Manage day-to-day administrative activities and ensure smooth campus operations.
- Coordinate with housekeeping, security, transport, maintenance, and other support teams.
- Maintain administrative records, registers, documents, and reports.
- Handle vendor coordination, quotations, purchase requirements, and service follow-ups.
- Monitor campus facilities, infrastructure, cleanliness, safety, and maintenance requirements.
- Raise and follow up on maintenance and repair requests.
- Coordinate procurement of stationery, office supplies, housekeeping materials, and other requirements.
- Maintain inventory and stock records and conduct periodic verification.
- Support events, meetings, examinations, workshops, and other institutional activities.
- Coordinate with internal departments and external service providers as required.
- Ensure timely renewal and maintenance of AMC/service contracts, licences, and other administrative documentation.
- Assist the Principal/Management with administrative reports and operational requirements.
- Address routine administrative queries from employees, parents, and other stakeholders.
- Ensure adherence to institutional policies, procedures, safety standards, and administrative processes.
- Maintain confidentiality of institutional and employee-related information.
Required Skills & Competencies
- Strong organisational and coordination skills.
- Good communication and interpersonal skills.
- Ability to multitask and manage priorities effectively.
- Proficiency in MS Office, Excel, email, and basic administrative systems.
- Strong follow-up and problem-solving abilities.
- Vendor and facility management skills.
- Attention to detail and good record-keeping ability.
- Ability to work independently as well as coordinate with multiple teams.
- Professional and service-oriented approach.
Qualification & Experience
- Graduate in any discipline; additional qualification in Administration/Management is preferred.
- 2–5 years of experience in administration, preferably in a school, college, educational institution, or corporate environment.
- Candidates with experience in school/campus administration, facilities, procurement, vendor management, and support staff coordination will be preferred.
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