Administrative Assistant - Vicar for Clergy Office

Description

Are you ready to bring your professional skills and Catholic faith together to support the mission of the Church? The Archdiocese of Denver is seeking a reliable, organized, and mission-driven Administrative Assistant to support the Vicar for Clergy’s Office. This role provides essential administrative and clerical support to ensure the efficient operation of the office while serving leadership, archdiocesan clergy, and staff. Responsibilities include coordinating communications, organizing workflows, and maintaining accurate and confidential personnel records, all while fostering a professional and welcoming environment. This position plays a vital role in supporting clergy and Church leadership, helping ensure the Vicar for Clergy’s Office operates smoothly in service to the Church in Northern Colorado. 

Why Join Us?? 

• Live Your Faith: Be part of a workplace where Catholic values are celebrated and integrated into daily life.? 
• Mission-Driven Work: Your contributions will have a lasting impact on our Church and community.? 
• Collaborative Culture: Join a supportive team committed to fostering human flourishing and proclaiming the Gospel.? 

Key Responsibilities 

• Administrative & Office Support: Provides general administrative support including managing phone calls and email. Maintains organization of electronic and paper filing systems. Manages office supplies inventory. Ensures confidentiality and security of sensitive information. 
• Scheduling & Coordination: Manages calendars and schedules meeting for Vicar for Clergy staff activities. Coordinates meeting logistics, room reservations and travel arrangements. Supports departmental and organizational events such as presbyterate meetings and priest convocations.  
• Communication & Documentation: Prepares, edits and distributes correspondence, reports and other documents. Assists with internal communications and information sharing within the department. Prepares, distributes and documents Letters of Good Standing for priests. Receives, acknowledges and documents Letters of Good Standing for visiting clergy.  
• Records, Data & Reporting: Maintains organized and accessible priest personnel files as well as canonical case files for priests. Performs data entry and maintains accurate records. Assists with basic reporting and tracking. Supports compliance with internal procedures and deadlines including record retention.  
• Project & Team Support: Oversees and executes special priest communications. Assists with special projects and initiatives. Provides administrative support to leadership and staff.  

Requirements

 What We’re Looking For  

• A practicing Catholic eager to carry out the mission of the Archdiocese to rescue all people in Jesus Christ for the glory of the Father. 
• Understand and align with the values and mission of the Catholic Church in an apostolic age; possess a willingness to work from this faithful perspective 
• High school diploma or equivalent work experience? 
• 2+ years of relevant administrative office support experience  
• High?proficiency?with office productivity tools (e.g., Microsoft Office, Google Forms)? 
• Professional and business-like demeanor. 
• Exceptional organizational and multitasking skills, with attention to detail and a proactive approach.? 
• Strong written and verbal communication, interpersonal engagement, and teamwork abilities.? 
• Handles sensitive and confidential information with discretion, treating all individuals with dignity and respect.? 
• Effective problem-solving skills, resourcefulness, and flexibility to address unanticipated challenges.? 
• High energy, adaptable, and able to work with diverse personalities internally and externally.? 
• Demonstrates integrity, sound judgment, and?a commitment?to excellence.? 

Great Benefits  

• Comprehensive health, dental and vision coverage options 
• Virtual care with MyCatholicDoctor.com 
• Alternative Care coverage options for Chiropractic/Acupuncture/Spiritual   Care/Massage Therapy/Naturopathy. 
• Natural Family Planning up to $500 per year for education, supplies, and materials. 
• Maternity Management Program Guidance and educational materials 
• Generous Paid Time Off: 22 days starting (accrued) + 18 paid holidays (including the full week between Christmas and New Year’s. 
• Day of Rest spiritual retreat day 
• Retirement Plan: Annual Employer Contribution of 6% of salary to retirement plan plus employee deferrals. 
• Parental Leave 
• Employer-Paid Life Insurance 
• Employer-Paid Short-Term and Long-Term Disability 
• Catholic Biblical School: Free and discount courses.