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HR Administrative Assistant

Min Experience

1 years

Location

Albuquerque, New Mexico, United States

JobType

full-time

About the job

Info This job is sourced from a job board

About the role

Description

Overall Responsibility 

The HR Administrative Assistant provides administrative and clerical support to the Human Resources department. This position supports the HR team with data entry, employee file maintenance, HRIS and ERP system updates, Excel tracking, document preparation, scanning, filing, and general administrative support. This role may also assist with front desk coverage and employee/customer service needs as assigned. This position requires strong attention to detail, confidentiality, organization, follow-through, and the ability to support multiple HR priorities in a fast-paced environment. 

Essential Duties and Responsibilities 

  • Provide administrative support to the Human Resources team. 
  • Enter and update employee information in HRIS, ERP, and other company systems.  
  • Maintain HR spreadsheets, trackers, checklists, and employee records.  
  • Assist with employee file preparation, scanning, filing, and document organization. 
  • Support new hire administrative processes, including preparing documents and tracking completion of required forms.  
  • Assist with data entry related to employee changes, onboarding, offboarding, and other HR transactions. 
  • Help prepare, organize, and distribute HR documents and communications.  
  • Respond to basic employee questions and route more complex HR matters to the appropriate HR team member. 
  • Assist with front desk coverage, phones, visitors, and general office support when needed. 
  • Make copies, scan documents, organize files, and perform other clerical duties.  
  • Support HR projects, audits, and process improvement efforts as assigned.  
  • Maintain confidentiality of employee and company information at all times. 
  • Perform other related duties as assigned.  

Requirements

  • High school diploma or GED required. 
  • Minimum of 1 year of administrative, office, clerical, HR, or related experience preferred.  
  • Proficiency with Microsoft Office, including Outlook, Word, and Excel. 
  • Ability to accurately enter and maintain data across multiple systems. 
  • Strong attention to detail and organizational skills.  
  • Ability to handle confidential and sensitive information appropriately.  
  • Strong written and verbal communication skills. 
  • Ability to manage multiple tasks and follow through on assigned work.  
  • Customer-service mindset and ability to work professionally with employees, leaders, visitors, and team members.  

Preferred Qualifications 

  • Previous experience supporting HR, payroll, recruiting, or administrative function. 
  • Experience using an HRIS, payroll system, ERP system, or document management system.  
  • Basic Excel skills, including sorting, filtering, formatting, and maintaining spreadsheets. 
  • Interest in growing into a broader Human Resources role.  

Work Environment 

This position operates in a professional office environment and may require regular interaction with employees, leaders, visitors, vendors, and other internal teams. The role routinely uses standard office equipment such as a computer, phone, scanner, copier, and filing systems. 

Physical Requirements 

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use a computer, communicate verbally and in writing, and occasionally lift or move office materials. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. 

About the company

Full-service electrical contractor and master systems integrator.

Skills

Microsoft Office
Outlook
Word
Excel