Job Purpose

Organize all client facility invoices and communication received so that its forwarded to the correct senior in a timely manner. Keep facility staff and vendors informed as needed.

Duties & Responsibilities

1. Oversee and manage workflow for assigned facilities to ensure invoices get paid in a timely manner:

- Enter invoices into GP

- Reconcile vendor accounts

- Sort and handle incoming mail/correspondence

- Run monthly P&Ls

- Complete monthly projects/checklist

- Management of Credit cards and other financial tools

2. Serve as point of contact for facility Vendors:

- Reach out to vendors for missing invoices

- Process statements that are sent by vendors

- Vendors point of contact for missing payments or questions regarding payments

- Facilitating payments for sensitive vendors

3. Ensure transparent communication and a high caliber of customer service for all relevant stakeholders:

- Respond timely and accurately to all inquiries

- Proactively address any barriers to efficient workflow both intra and interdepartmentally

- Keep direct manager informed about deadlines as well as process implementation

4. Other duties as assigned

Qualifications

A successful individual in this role will:

- Have basic computer knowledge and communication skills

Specific requirements:

- Currently in school for an Accounting Degree

- Able to prioritize and meet deadlines

- Able to operate independently

- Attentive to detail

- Organized

- Able to learn new systems and policies

- Possess excellent verbal and written communication skills

Compensation: $22-$25/hr based on experience and location

Are you a multi-facility owner . . . ✗ Tired of dealing with the stress and headaches of handling your finances in-house, leaving you less time to focus on growing your business? ✗ Struggling with too-low collections, haphazard AR efforts, unhappy vendors, and constant cash flow worries? ✗ Overspending by thousands on services, supplies, and medications, and staff overpay? At Apex Global Solutions, our mission is simple: to provide advanced back-office and IT solutions designed with the unique and complex needs of SNF and LTC multi-facility owners in mind. We take the guesswork out of your financial management and empower you to scale your business faster and more profitably than ever before. We’ve provided over 200 facilities across 20 states and counting with highly sophisticated and integrated solutions to improve their business operations, helping them achieve significant and consistent growth and success in this highly competitive industry. When you work with us, you’ll: ✓Gain peace of mind knowing that over 99% of claims will be efficiently processed and collected. ✓Make better business with critical data reports that help you anticipate your cash needs and hit your targets. ✓Stay in your perfect staff-level sweet spot, reducing staffing costs and avoiding paying too much overtime. ✓ Save thousands as we aggressively negotiate lower pricing and terms for you on services, supplies, and prescriptions. Ready to take control of your finances and grow your bottom line? Reach out to us! We’d be happy to answer all of your questions and provide a customized quote. info@ApexGlobalUS.com 518-595-9784