JLL
Website:
co.jll
Job details:
Title: Senior Lease Analyst
Business unit: JBS Lease Administration
Key stakeholders: Internal stakeholders based in or outside India
Duties & responsibilities
- A high degree of independence is required on a day to day basis
- Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate
- Primary duties and responsibilities include the following:
- Liase with internal parties to obtain appropriate lease documentation
- Manage document workflow to ensure team responsibilities are completed in a timely manner
- Generate monthly reporting package which includes critical date and portfolio summary reporting in a timely and accurate manner
- Complete an audit of works completed by JLL's Lease Administration teams
- Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system
- Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner
- Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing
- Obtain and review landlord invoices to ensure adherence to lease requirements
- Generate Accounts Payable reporting and prepare invoices for payment
- Perform Accounts Receivable reporting
- Generate Accounts Receivable reporting and communicate on outstanding payments
- Complete all duties with a focus on cost avoidance for our clients
- Obtain, track and report on Insurance and Security deposit matters (where applicable)
- Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
- Prepare monthly client invoices (where applicable)
- Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks
- Training of new staff members when required
Performance objectives
- To deliver exceptional Lease Administration services
- To cross-check and verify abstracts and system data;
- To audit and review system reports and system data for accuracy
- To deliver relevant and accurate reporting
Best Practices
- Develop and maintain a library of best practice policies and procedures relating to lease administration (where required and in consultation with the Operations Manager – Lease Administration);
- Develop and maintain standard checklists, templates, work flows and documentation for use for each client (where required and in consultation with the Operations Manager – Lease Administration)
Employee specification
- University graduate (Commerce / Finance Background) or equivalent work experience in lease administration;
- A minimum of three-five (3-5) years’ industry experience required either in the corporate environment, third party service provider or as a consultant;
- Strong attention to detail and good organizational, interpersonal skills required;
- Knowledge of real estate leases and accounting would be useful;
- Demonstrated ability to maintain and manage accurate data;
- Demonstrated ability to prioritize work within tight operational and financial deadlines;
- Good interpersonal skills to operate as a pro-active member of a small core team;
- Positive approach to meeting clients’ needs;
- Sound computer skills in Microsoft Word and Excel;
- Experience in using a property management/lease administration system.
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