POSITION OVERVIEW |
The Accounts Payable Specialist is fully responsible for all accounts payable for the school. Responsible for reimbursing all employees for out of pocket expenses. Coordinating/assisting and making travel arrangements for professional development for all groups in the school.
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PRIMARY DUTIES & RESPONSIBILITIES |
Receive and process all check requests and purchase orders for approval Enter invoices into accounting software to generate checks for payment Ensure payment to specific vendors with ACH process via Accounting Software in a timely manner Print checks – collate and prepare for signatures Sort, distribute, and/or mail all checks out to people and vendors Assist all employees with Professional Development registration and travel payments Assist all employees with credit card purchases, as needed Reimburse all staff for out of pocket expenses Ensure communication from all vendors Collect W9 and Certificates of Insurance for all vendors working on campus Prepare all referee checks for all athletic events File, accurately label box, and store all payable documents every fiscal year
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SECONDARY DUTIES & RESPONSIBILITIES |
Annually run reports, adjust and run W-9 Misc income forms Prepare and file government tax forms 1099M and 1099NEC annually On the 15 – 30 of each month – Payroll for all International host families Once a month, reconcile, and post the American Express and Amazon bills Process all Camp purchase orders and book purchase orders, prepare all checks for camp field trips Responsible for all payables for all school rental properties
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QUALIFICATIONS/EDUCATION/EXPERIENCE |
Demonstrated experience with automated Accounts Payable systems Conscientious and persistent about performing timely transactions Able to work independently and as a team member Able to work in a fast-paced environment with set deadlines Ability to process a high volume of invoices, code and batch, and enter data into the accounting software Comfortable speaking with vendors regarding invoices Knowledge of basic accounting principles
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SKILLS & ABILITIES |
Strong verbal & written communication and time management skills Ability to multitask & prioritize Punctual, meticulous, and reliable Courteous manner with the co-workers /vendors/parents Ability to work well with others and to assist when a need is seen Proficient in Accounting Software, Excel, Word and other Google environment programs/apps Excellent customer service skills Extremely organized
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