Financial Services Associate

This position will be responsible for receipting all incoming cash, checks, online & credit card payments as well as serving as our customer service representative for the Financial Services office. The work schedule is Monday through Friday from 8:00 a.m. to 5:00 p.m. There may be an occasional Saturday or evening required to assist with campus events. FLSA EMPLOYMENT CATEGORY: Hourly; Non-exempt; Administrative; Full time DEPARTMENT: Financial Services POSITION SUMMARY This position will be responsible for receipting all incoming cash, checks, online & credit card payments as well as serving as our customer service representative for the Financial Services office. The work schedule is Monday through Friday from 8:00 a.m. to 5:00 p.m. There may be an occasional Saturday or evening required to assist with campus events. SUPERVISION EXERCISED/SUPERVISION RECEIVED: This position will work under the supervision of the director of finance/controller and has no supervisory responsibilities. ESSENTIAL FUNCTIONS - may include, but not limited to, the following: ? Answering the main line number ? Monitor emails in the office email account ? Open vault and inner safe and keep track of cash drawers that are needed for balancing and business ? Balance prior day receipts and prepare deposits to be sent to the banks ? Post payments to student accounts, departmental accounts, or deposit payments ? Open mail and distribute to the proper individuals in the office ? Receipt all payments that come in the mail and from other offices such as cash, checks, credit card and online payments ? Fill cash box requests ? Answering questions from parents, students, and employees ? Assist with accounts receivable processes ? Checking out/in student & faculty p-cards ? Processing deposit refunds ? Prepare and mail billings for non-student accounts receivable accounts ? Assist with accounting for conferences and camps ? Assisting with or planning office events ? Assist with collections of past due accounts - calling and preparation of letters ? Assist with reconciliation of student accounts for insurance, bookstore, spring term deposits, etc. ? Maintaining spreadsheets for spring terms, alternative breaks, and Alma Opera Block rental income REQUIRED QUALIFICATIONS ? Accurate math skills ? Knowledge of general office procedures ? Proficient data entry ? Good verbal and written communication skills ? Good interpersonal skills PREFERRED QUALIFICATIONS ? Experience with Microsoft suite of products ? Experience with accounting software ? Excellent organizational skills

Alma College is classified as a selective Baccalaureate College: Diverse Fields by the Carnegie Foundation for the Advancement of Teaching. Alma is committed to academic excellence and the development of responsible leaders; our students thrive on challenging academic programs in a supportive, small-college environment emphasizing active, collaborative learning and close student-faculty interaction. Alma is a private Phi Beta Kappa institution located in the center of Michigan's Lower Peninsula.