Regional Accountant

Job Title : Regional Accountant Department : Emergency Management and Developmental programs Reporting Line : Senior Program Manager at Regional Office, and dual reporting to Manager (Accounts) Position Location : Regional offices at 1. Navi Mumbai, Maharashtra 2. Jamnagar, Gujarat JOB SCOPE: • To support and work in close collaboration with the Sr. Program Manager and Project teams for respective projects to ensure adequate programmatic and financial management support. • To provide adequate support and work in close collaboration with the Finance and HR-Admin Team to perform Finance and Admin functions. • To provide adequate support in Procurement process to procurement manager. • Any other work as per the requirement of head office. MAIN RESPONSIBILITIES: Key Responsibilities: 1. Support and work in close collaboration with the Sr. Program Manager and Project teams for respective projects to ensure adequate programmatic and financial management support. 2. Implement finance and accounts policy at the regional office in line with Finance Manual and other guidelines issued by Head office. 3. Preparation of monthly expense statement project-wise for submission to HO. 4. Provide support to procurement manager for project related procurements. 5. Verify expense statements received and ensure they are approved by respective HOD's. 6. Accounting of transactions in software (Tally). 7. Ensure accuracy of all transactions in terms of posting in appropriate cost category and cost center. 8. Ensure taxes and levies as required statutorily are appropriately deducted / paid as and when arise during course of operations. 9. Book-keeping and compliance to accounting standards and regulatory statutory requirements. 10. Day to Day accounting operations, process control and process improvement 11. Budgets and Expenditure analysis 12. Adherence to CSR and other government regulations/norms. 13. Monitoring of expenses and reporting of any irregularities to line manager. 14. Preparation of utilization certificate as per donor requirement. 15. Support Sr. Program Manager and HO finance in preparation/review of donor budgets. 16. Periodically liaise with project managers to streamline accounting for project expenses and advances issued. 17. Monitor actual expenditure against budgets and report whenever there are variations. 18. Actively coordinate with HO finance to ensure adequate controls are maintained for various finance, accounting and compliance functions at project offices. 19. Support programme team in laisoning with Vendors on tax and accounting matters. 20. To support and facilitate donor audits, internal and external audits. 21. Periodically travel to site locations and submit visit report to the line manager. 22. Any other work as assigned by the immediate supervisor. Program support: 23. Provide support in preparation of purchase requisitions, expense statements and other finance related documentary functions. 24. Provide finance, administration and logistics support during events, trainings, and meetings. Administration: 25. Support Sr. Program Manager and maintain leave and attendance records of all project professionals and provide monthly report on same for payroll / payment finalization. 26. Maintain and update Fixed asset register for regional office (for all projects) and periodically verify Fixed asset register, asset coding and ensure adequate controls are in place over use of assets as per policy; repairs and maintenance of Fixed Assets in close co-ordination of Program Managers and/or corresponding line manager. 27. Verify vehicle logbook and other relevant documents for travel made through office vehicle or through personal vehicle for reimbursement.