Business Operations and Finance Specialist (US Support, Zoho One Expert)

Afton Solutions, a growing consulting and engineering company, is looking for a Business Operations and Finance Specialist to support our US operations. This is a full-time, remote position for someone with strong Zoho One expertise, excellent English communication skills, and the flexibility to handle a wide range of tasks, including finance, procurement, and project management. Key Responsibilities: Financial Management and Bookkeeping: Maintain accurate financial records using Zoho Books. Prepare and send invoices, track payments, and reconcile accounts. Generate financial reports (e.g., YTD invoices, expense tracking, tax preparation). Coordinate with bookkeepers for monthly and quarterly reviews. Procurement and Sales Support: Create and manage Purchase Orders (PO), Sales Orders (SO), and Quotes. Track and follow up on open POs, outstanding invoices, and vendor payments. Coordinate with vendors and suppliers for order updates, part numbers, and status checks. Support inventory management, including BOMs and part masters in Zoho. Document Management and Compliance: Maintain organized digital folders for W9 forms, credit references, and company records. Upload and categorize receipts for multiple businesses. Prepare documentation for internal and external audits. Ensure accurate data entry and document tracking. Administrative and Communication Support: Schedule meetings and calls with vendors, partners, and internal teams. Draft professional emails and follow up on outstanding tasks. Manage office and project documentation, including contracts and agreements. Be available to answer calls and messages promptly, regardless of the time. Zoho One and Systems Support: Use Zoho Creator to build and optimize forms, workflows, and custom applications. Manage file organization in Zoho Workdrive. Integrate Zoho apps to streamline business processes. Support in training ChatGPT models with internal processes as required.

Afton Solutions is a growing consulting and engineering company.