Kintech Green Urja Private Limited
Website:
kintech-ess.com
Job details:
Experience: 2–4 Years
Employment Type: Full-Time
Location: Chennai
Job description:
We are seeking a proactive and detail-oriented Admin with over 3 years of experience in managing administrative operations, facilities, and asset management. The ideal candidate will be responsible for overseeing office administration, procurement, vendor management, fixed assets, and compliance, ensuring efficient day-to-day business operations.
Key Responsibilities:
1. Administrative Management
- Oversee all administrative functions to ensure smooth and efficient business operations.
- Manage day-to-day office operations, maintenance, housekeeping, and security services.
- Supervise office logistics, travel arrangements, accommodation, and transport management.
- Handle vendor and contract management for office facilities, supplies, and services.
- Develop and implement standard operating procedures (SOPs) for administrative processes.
- Ensure compliance with company policies, statutory regulations, and health & safety norms.
2. Asset Management
- Maintain and monitor the company’s asset inventory including IT equipment, machinery, vehicles, and office infrastructure.
- Establish systems for asset tracking, tagging, lifecycle management, and disposal.
- Coordinate with departments to manage asset procurement, allocation, maintenance, and utilization.
- Conduct regular audits and verification of fixed assets to ensure accuracy and compliance.
- Maintain detailed asset records in ERP or asset management software.
- Plan and oversee AMC (Annual Maintenance Contracts), service schedules, and warranties.
- Support budget planning and cost optimization for asset procurement and maintenance.
3. Procurement & Vendor Management
- Handle vendor sourcing, evaluation, and negotiation for administrative and asset-related needs.
- Ensure timely procurement and delivery of office supplies, IT equipment, and utilities.
- Develop vendor performance metrics and maintain long-term supplier relationships.
4. People & Facility Management
- Lead the admin support team and ensure efficient coordination among departments.
- Manage space allocation, facility setup, and infrastructure planning.
- Coordinate repairs, maintenance, and upgrades to ensure safe and efficient workplaces.
- Support HR and Finance teams in administrative functions like onboarding, attendance, and record-keeping.
5.Reporting & Documentation
- Prepare periodic reports on administrative activities, cost optimization, and asset utilization.
- Maintain documentation for insurance, AMC contracts, licenses, and facility compliance.
- Ensure data accuracy in administrative and asset tracking systems.
6. IT & Networking Support
- Software Installation & Configuration – Install, configure, and update software, operating systems, and business applications on employee systems, and set up new workstations end-to-end (OS, apps, email, network/printer access).
- System & Network Diagnostics – Run diagnostics to troubleshoot hardware, software, and network/connectivity issues (LAN/Wi-Fi, routers, switches); coordinate with IT vendors for issues beyond first-level resolution.
- IT Asset & Support Coordination – Maintain software licenses, AMC renewals, and IT asset records; log and resolve helpdesk tickets, escalating complex issues to the IT team/vendor as needed.
Required Skills and Competencies:
- Strong organizational and multitasking abilities.
- Excellent communication, coordination, and negotiation skills.
- Proficient in MS Office, Google Workspace, and asset management or ERP tools.
- Knowledge of facility operations, vendor management, and asset lifecycle processes.
- Analytical mindset with attention to detail and process improvement.
- Leadership and team management capabilities.
Qualifications:
- Bachelor’s degree in Business Administration, Operations Management, or related field.
- Minimum 3+ years of experience in administration, facility management, and asset control.
- Experience working in manufacturing, energy, IT, or engineering industries preferred.
- Familiarity with ISO standards, safety regulations, and audit requirements is an advantage.
If interested, share your updated resume to indhira.d@kintech-ess.com
Click on Apply to know more.