KIWI Kisan Window
Website:
kisanwindow.com
Job details:
Job Summary
The Administrative Specialist will be responsible for managing day-to-day administrative operations, ensuring smooth office functioning, coordinating with internal teams, and maintaining organized documentation and vendor coordination. The role requires strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks efficiently.
Key Responsibilities
1. Office Administration
- Manage daily office operations and ensure smooth functioning of the workplace.
- Maintain office supplies inventory and coordinate procurement when required.
- Ensure proper upkeep of office facilities and coordinate with housekeeping and maintenance teams.
2. Vendor & Facility Management
- Coordinate with vendors for office services such as housekeeping, security, maintenance, and utilities.
- Track vendor contracts, invoices, and service schedules.
- Ensure timely resolution of infrastructure and facility-related issues.
3. Documentation & Record Keeping
- Maintain and organize administrative records, files, and company documents.
- Assist in preparing reports, letters, and official documentation.
- Maintain confidentiality of sensitive information.
4. Coordination & Communication
- Coordinate with different departments for administrative requirements.
- Assist management in scheduling meetings, managing calendars, and preparing meeting minutes.
- Support HR and finance teams with documentation and coordination when required.
5. Compliance & Office Policies
- Ensure adherence to company administrative policies and procedures.
- Assist in maintaining office safety, hygiene, and compliance standards.
Required Skills & Competencies
- Strong organizational and multitasking abilities
- Good communication and interpersonal skills
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Attention to detail and problem-solving ability
- Ability to handle confidential information responsibly
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