Podar ORT International School (IB)
Website:
podarworli.org
Job details:
The Administrative Officer ensures smooth day-to-day school operations while supporting academic delivery aligned with IB standards.
1. Operations & Facility Management
- Oversee campus maintenance, housekeeping, transport, security, and vendor coordination
- Ensure infrastructure meets IB safety and learning environment expectations
2. Compliance & Documentation
- Maintain records required for IB authorization/evaluation visits
- Ensure adherence to local education laws and IB policies
3. Staff Coordination
- Coordinate between leadership, teachers, and support staff
4. Student Administration
- Manage admissions processes, documentation, and student data systems
- Handle parent queries and communication support
5. Financial & Procurement Support
- Assist in budgeting, fee tracking, vendor payments, and procurement
- Maintain inventory and resource planning
6. Event & Logistics Management
- Coordinate school events, workshops, IB exhibitions, and meetings
- Ensure smooth logistics for academic and co-curricular activities
Pre-Requisites / Qualifications
1. Educational Background
- Graduate/Postgraduate in Administration, Management, or related field
- MBA or Diploma in School Administration preferred
2. Experience
- 3–7 years in school administration or institutional operations
- Experience in international/IB schools is an advantage
3. Skills Required
- Strong organizational and multitasking ability
- Communication and stakeholder management skills
- Knowledge of compliance, documentation, and audit processes
- Financial acumen and vendor management
- Proficiency in ERP systems and MS Office
4. IB-Specific Understanding
- Familiarity with IB philosophy, learner profile, and documentation standards
- Ability to support IB audits, inspections, and programme coordination
5. Personal Attributes
- Problem-solving mindset
- Attention to detail
- Professional integrity and confidentiality
- Ability to work in a dynamic, multicultural environment
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