Kshamata
Website:
kshamata.org
Job details:
Job Title: Admin Executive – Production Unit
Organization: Kshamata
Location: Thane, Sawarkar Nagar
Reporting To: Production Manager / Program Manager
Role Overview
The Admin Executive will be responsible for managing administrative operations of the production unit, ensuring smooth day-to-day functioning, coordination between teams, and maintaining records related to production, inventory, and logistics.
Key Responsibilities
1. Administrative Management
• Oversee daily administrative activities of the production unit
• Maintain proper documentation and filing systems (physical & digital)
• Ensure compliance with organizational policies and procedures
2. Inventory & Stock Management
• Maintain records of raw materials, finished goods, and supplies
• Monitor stock levels and coordinate timely procurement
• Conduct periodic stock verification and reporting
3. Production Coordination
• Coordinate with production team for workflow planning
• Track daily production outputs and maintain reports
• Assist in scheduling production activities
4. Vendor & Procurement Support
• Coordinate with vendors for material procurement
• Maintain vendor records and documentation
• Ensure timely delivery of materials and supplies
5. Data Management & Reporting
• Maintain MIS records related to production and admin activities
• Prepare daily/weekly/monthly reports
• Support audits by maintaining required documentation
6. Logistics & Dispatch
• Coordinate packaging, dispatch, and delivery schedules
• Maintain dispatch records and tracking details
• Ensure proper documentation for goods movement
7. Team Support
• Support production staff with administrative requirements
• Ensure smooth communication between departments
• Assist in onboarding and basic HR documentation if required
Required Skills & Qualifications
• Graduate in any discipline (preferred: Commerce/Administration)
• 1–3 years of experience in admin/operations (production unit preferred)
• Strong organizational and multitasking skills
• Proficiency in MS Excel, Word, and basic MIS reporting
• Good communication and coordination skills
• Attention to detail and problem-solving ability
Preferred Attributes
• Experience working in NGO/social sector (added advantage)
• Basic understanding of production workflows
• Ability to work in a fast-paced environment
Key Deliverables
• Accurate and timely documentation
• Efficient inventory and stock management
• Smooth coordination of production activities
• Timely reporting and compliance
Working Hours
10:00 AM – 6:00 PM, 6 days/week]
Note
This role requires a proactive and detail-oriented individual who can ensure operational efficiency within the production unit while supporting the larger goals of Kshamata.
Click on Apply to know more.