Vertex Infosoft Solutions Pvt. Ltd
Website:
vertexinfosoft.com
Job details:
Administrative Executive:
As an Administrative Executive, your role is crucial in ensuring the smooth and efficient operation of the organization. Your ability to multitask, communicate effectively, and maintain a positive attitude in the company is essential. You will be the backbone of the organization's administrative operations, and your contributions will play a significant role in its success. Below are your major job responsibilities:
Key Responsibilities:
- Office Management: Overseeing the overall functioning of the office, ensuring it is well organized, clean, and equipped with necessary supplies.
- Correspondence and Communication: Handling incoming and outgoing communications, including emails, phone calls, couriers, shipments and letters in coordination of Front Office Executive.
- Record Keeping: Maintaining and organizing physical and electronic records, documents, and files to ensure easy retrieval and confidentiality. Assisting in data entry tasks and generating reports for Admin, HR and Accounts departments as required.
- HR Support: Assisting in HR related tasks, such as preparing material for the onboarding of new employees, maintaining employee records in payroll, creating employees ID cards, visiting cards or other related material.
- Purchasing and Accounting Support: Collaborating with the Admin and Finance department in preparing purchase orders, processing invoices, expense reports, financial documentation, petty cash etc.
- Procurement and Vendor Management: Interacting with vendors and suppliers, obtaining quotes, and managing orders and inventory, evaluating vendor performance and negotiating to ensure favorable terms for the company.
- Travel and Logistics: Coordinating travel arrangements for employees, including booking flights, visa filing, hotels, and transportation as per the instructions of reporting senior. Organizing the shipping and delivery of shipments to clients, vendors, or other company. Ensuring timely and cost effective courier methods are used.
- Logistics Documentation: Maintaining accurate and up to date logistics documentation, such as shipping records, Courier dockets and invoices sent along with shipment.
- Customs and Compliance: Ensuring compliance with customs regulations and international trade laws when dealing with cross border shipments.
- Reverse Logistics: Managing the process of returning dongles by clients, returning faulty or excess products to suppliers or manufacturers.
- Continuous Improvement: Identifying opportunities to streamline processes and improve administrative efficiency.
- Confidentiality: Handling sensitive information and maintaining strict confidentiality when dealing with employee records or other confidential matters.
- Front Desk Support: Providing assistance at the front office as and when required.
About the Company:
Incorporated in 1999, Vertex Infosoft is based in Mohali (Punjab) and registered with “Software Technology Parks of India (STPI)” as 100% Software Export Unit. We are a Software Product development company and providing our own Software Products and related services to Shipping and Offshore companies worldwide.
Our Planned Maintenance Software titled “SMMS – Ship Maintenance & Management System” has been implemented on more than 1500 vessels worldwide. With over 25 years of experience, we are one of the fastest-growing companies in the Marine I.T. field. We are one of the very few companies in India whose Software Products are internationally recognized and are being used by major shipping companies worldwide for the last many years. Currently, more than 230 employees are working in the company. For more details, please visit our website https://www.vertexinfosoft.com
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