IA Meetings
Website:
ia-meetings.com
Job details:
Company Description IA Meetings is an event management company powered by a team of committed, innovative, and customer-focused professionals. The company delivers customized, cost-effective, and long-term solutions designed to exceed client expectations and benchmarks of excellence. IA Meetings brings together its best resources under one roof, ensuring careful planning, attention to detail, and proactive anticipation of changing requirements. The organization manages the logistics of diverse events by combining energy, strategy, creativity, and technology. This approach enables IA Meetings to create successful and memorable event experiences for its clients.
Job Title: Admin Executive
Experience: 3–4 Years
Department: Administration
Location: Gurgaon -Sohna Road
Industry: Event Management
Job Summary
We are seeking a proactive and organized Admin Executive with 3–4 years of experience in general administration. The ideal candidate will be responsible for managing day-to-day administrative activities, travel arrangements, hotel bookings, ticketing, and visa processing while ensuring smooth office operations and providing administrative support to employees and management.
Key Responsibilities
- Manage daily administrative operations and ensure efficient office functioning.
- Coordinate domestic and international travel arrangements, including flight/train ticket bookings.
- Handle hotel reservations and travel itineraries for employees and management.
- Manage end-to-end visa processing, including documentation, application submissions, follow-ups, and coordination with travel agencies/embassies.
- Coordinate with vendors, service providers, and facility management teams.
- Maintain office records, files, and administrative documentation.
- Monitor office supplies and place orders as required.
- Process and maintain travel-related bills, invoices, and expense records.
- Support employee onboarding by coordinating administrative requirements.
- Ensure compliance with company administrative policies and procedures.
- Assist in organizing meetings, conferences, and corporate events.
- Handle courier services, correspondence, and other general administrative tasks.
Required Skills & Qualifications
- Bachelor's degree in any discipline.
- 3–4 years of experience in Administration or Office Management.
- Hands-on experience in travel management, ticketing, hotel bookings, and visa processing.
- Good knowledge of domestic and international travel procedures.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage multiple priorities.
- Attention to detail and problem-solving skills.
Preferred Skills
- Experience working with travel agencies and visa consultants.
- Knowledge of travel expense management.
- Vendor management and negotiation skills.
- Familiarity with ERP or travel management systems is an added advantage.
Key Competencies
- Time Management
- Coordination & Planning
- Attention to Detail
- Communication Skills
- Problem Solving
- Team Collaboration
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