Humour Me
Website:
humourme.in
Job details:
Role Overview
We’re looking for a highly organised, proactive, and dependable Admin Executive to take ownership of the day-to-day management and smooth functioning of the office.
This is an office management and operations-focused role, responsible for ensuring that the workplace is well-maintained, adequately stocked, efficiently managed, and fully functional at all times.
The role requires someone who can independently manage office administration, vendors, procurement, facilities, inventory, documentation, employee requirements, and day-to-day coordination.
The ideal candidate is hands-on, detail-oriented, good at follow-through, and capable of managing multiple priorities while ensuring that nothing falls through the cracks.
Roles & Responsibilities
Office Management & Daily Operations
- Take ownership of the day-to-day functioning and administration of the office.
- Ensure the office is clean, organised, well-maintained, and fully operational.
- Manage housekeeping, pantry, stationery, office supplies, maintenance, and other regular requirements.
- Monitor the office on a daily basis and proactively identify operational or maintenance requirements.
- Coordinate repairs, servicing, installations, and other office-related work.
- Ensure employees have the necessary workplace support and resources.
- Maintain administrative checklists, trackers, and schedules.
Vendor Management
- Manage and coordinate with office vendors, contractors, service providers, and building management.
- Obtain quotations and estimates for office requirements and coordinate approvals.
- Negotiate where appropriate and ensure purchases are made at reasonable costs.
- Coordinate vendor visits, deliveries, repairs, and service schedules.
- Track pending vendor requirements and ensure timely closure.
- Maintain updated vendor contact details, quotations, agreements, and related documentation.
- Build strong working relationships with regular office vendors.
Procurement & Inventory
- Handle day-to-day office procurement and purchasing requirements.
- Ensure office supplies, stationery, pantry items, maintenance materials, and other consumables are available as required.
- Maintain proper inventory and stock records.
- Monitor consumption and raise requirements proactively.
- Coordinate the purchase, delivery, receipt, and distribution of materials.
- Ensure all purchases are properly documented and within approved budgets.
Expenses, Bills & Documentation
- Maintain records of office-related expenses and petty cash.
- Collect and organise invoices, bills, receipts, quotations, and supporting documents.
- Coordinate with the finance/accounts team for timely submission and processing of expenses and invoices.
- Maintain proper documentation for vendors, purchases, service contracts, and administrative expenses.
- Track pending bills, payments, and documentation requirements.
- Ensure administrative records are accurate, organised, and easily accessible.
Employee & Office Support
- Act as the primary point of contact for employees for day-to-day office-related requirements.
- Coordinate meeting rooms, visitors, office events, and internal requirements.
- Support management and employees with administrative and logistical requirements.
- Coordinate transportation, courier, travel, accommodation, or other logistics when required.
- Ensure a smooth and professional workplace experience for employees and visitors.
Facilities & Maintenance
- Coordinate with building management, security, housekeeping, maintenance teams, and other facility service providers.
- Monitor office equipment, utilities, furniture, fixtures, and infrastructure.
- Track AMC/service contracts, renewals, maintenance schedules, and other recurring requirements.
- Ensure timely servicing and maintenance of office equipment and facilities.
- Proactively flag issues that may affect office operations.
Administration & Process Management
- Maintain organised records for office administration, vendors, inventory, expenses, contracts, and other documentation.
- Create and maintain simple systems, trackers, checklists, and processes for efficient office management.
- Track all pending administrative requirements and ensure timely closure.
- Identify recurring operational issues and implement practical solutions.
- Keep management informed about important requirements, upcoming expenses, maintenance issues, and pending matters.
Your Experience
- 2–5 years of experience in administration, office management, facilities, or a similar role.
- Experience independently managing day-to-day office operations.
- Hands-on experience with vendors, procurement, inventory, maintenance, and office expenses.
- Strong organisational and coordination skills.
- Comfortable working with MS Office / Google Workspace and spreadsheets.
- Good written and verbal communication skills.
- Experience in a fast-paced company, startup, agency, or corporate environment is preferred.
Must-Have Mindset
- Takes complete ownership of the office.
- Proactive rather than reactive.
- Highly organised and detail-oriented.
- Strong follow-through and accountability.
- Comfortable managing multiple tasks and priorities simultaneously.
- Good at coordinating with people across different levels.
- Practical and solution-oriented.
- Diligent with documentation, expenses, and records.
- Notices small issues before they become bigger problems.
- Does not wait to be reminded — identifies, acts, follows up, and closes.
- Understands that effective office management is about creating a workplace that runs smoothly every day.
What Success Looks Like
- The office is well-managed, organised, and fully functional every day.
- Supplies, maintenance, facilities, and employee requirements are handled proactively.
- Vendors deliver on time and pending issues are followed through to closure.
- Procurement and office expenses are properly controlled and documented.
- There are minimal last-minute operational issues or shortages.
- Administrative records, inventory, bills, and vendor documentation are up to date.
- Employees and management can rely on the Admin Executive to resolve day-to-day office requirements independently.
- Office operations become increasingly systematic, efficient, and well-organised.
Click on Apply to know more.