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Company Description KALVI PANI is a hospital and health care organization based in T. Nagar, Chennai, Tamil Nadu, India. Located on Venkatnarayanaa Road, the organization supports local communities with healthcare services and patient-focused operations. As a growing healthcare provider, KALVI PANI places emphasis on efficient administration, safe facilities, and reliable support functions. Prospective team members can expect to work in a dynamic environment that values professionalism, operational excellence, and service quality. The organization offers opportunities to contribute to streamlined hospital operations and improved patient experiences.
Role Description This is a full-time, on-site role based in Chennai for an Administration & Facility Management Professional with a focus on office operations, vendor management, and compliance. The professional will oversee day-to-day office administration, including managing office spaces, coordinating facility maintenance, monitoring office equipment, and ensuring smooth front- and back-office operations. Responsibilities include managing vendor relationships, negotiating contracts and service levels, and ensuring timely delivery of supplies and services. The role involves implementing and monitoring compliance with organizational policies, safety and hygiene standards, and regulatory requirements relevant to healthcare facilities. The professional will also handle administrative assistance tasks, support internal teams with documentation and records, manage basic customer service interactions related to administrative functions, and collaborate with management to improve operational efficiency.
Qualifications
- Candidates should possess strong Office Administration and Administrative Assistance skills to manage daily operations and support leadership effectively.
- Candidates should possess effective Communication and Customer Service skills to interact with internal stakeholders, vendors, and visitors in a professional manner.
- Candidates should possess knowledge of Office Equipment and facility-related processes to oversee maintenance, utilization, and troubleshooting of office infrastructure.
- Relevant experience in vendor management, contract coordination, and compliance with organizational policies and local regulations.
- 11+ years of experience in administration, facility management, or office operations, preferably in hospital or healthcare settings.
- Strong organizational and time-management abilities, with attention to detail and a focus on process improvement.
- Proficiency with common office software (e.g., MS Office Suite) and basic reporting tools for documentation and tracking.
- Bachelor’s degree in Business Administration, Facilities Management, Healthcare Administration, or a related field is preferred.
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