Website:
Job details:
Admin & Operations Executive (Project Coordination & Backend Operations)
Location: Chandigarh
Company: Gilco Global Pvt. Ltd.
At Gilco Global Pvt. Ltd., we work across mobility solutions, elevators, escalators, accessibility systems, and infrastructure coordination, bringing together engineering precision, operational discipline, and globally aligned mobility standards.
As India’s partner to leading international mobility solutions brands, we support projects across residential, commercial, healthcare, and public infrastructure spaces through strong execution systems and backend operational coordination.
Behind every smooth project movement is a well-structured operational ecosystem driven by communication, accountability, follow-through, and coordination across teams.
We are looking for an Admin & Operations Executive for our Chandigarh office who can support day-to-day backend operations, maintain coordination flow between departments, and bring ownership to execution-driven administrative processes.
This role extends beyond routine administration and involves operational coordination, project support, calling and follow-ups, reporting, vendor communication, and execution monitoring across teams.
The ideal candidate should be organized, proactive, process-oriented, and comfortable working in a fast-moving operational environment.
Key Responsibilities
Administration & Backend Operations
- Manage day-to-day backend administrative and operational activities.
- Maintain office records, operational trackers, documentation, and coordination sheets.
- Support procurement activities including quotations, purchase orders, and vendor coordination.
- Ensure smooth coordination between departments for operational requirements.
- Maintain process discipline and operational documentation standards.
Calling, Coordination & Follow-Ups
- Handle regular calling and follow-ups with vendors, field teams, stakeholders, and internal departments.
- Track pending tasks and coordinate for timely closures.
- Follow up on approvals, operational updates, documentation, and material movement.
- Escalate delays or pending operational matters wherever required.
- Maintain professional coordination and communication flow across teams.
Project Coordination Support
- Assist in coordination related to installation, maintenance, commissioning, and operational activities.
- Maintain project trackers, status reports, and progress monitoring sheets.
- Coordinate with field teams regarding schedules, reporting, and execution updates.
- Support backend operational movement between management and execution teams.
- Ensure timely updating of operational reports and dashboards.
Documentation & Reporting
- Prepare and maintain operational reports, trackers, logs, and internal documentation.
- Maintain vendor records, invoices, comparative statements, and operational files.
- Support review meetings with required updates and documentation.
- Ensure systematic digital and physical record management.
Skill Sets Required
Operational Skills
- Backend operations and coordination
- Calling and follow-up management
- Project coordination support
- Vendor coordination and operational tracking
- Task monitoring and execution follow-through
Technical Skills
- MS Excel and Google Sheets
- Google Workspace (Docs, Drive, Gmail, Calendar)
- Reporting and tracker management
- Basic operational dashboard handling
Communication Skills
- Professional verbal communication
- Email drafting and coordination communication
- Multi-department coordination ability
- Vendor and stakeholder interaction handling
Behavioural Competencies
- Strong ownership mindset
- Multi-tasking and prioritization skills
- Attention to detail
- Accountability and process discipline
- Problem-solving and coordination approach
- Ability to work under timelines
Eligibility
- Graduate in any discipline
- Prior experience in Administration, Operations, Backend Coordination, or Office Operations preferred
- Freshers with strong organizational and coordination abilities may also apply
Work Location
Chandigarh
To Apply
Interested candidates may share their updated resume at hr@gilcoglobal.in
with the subject line:Application – Admin & Operations Executive | Chandigarh
Click on Apply to know more.