MYCPE ONE
Website:
my-cpe.com
Job details:
Admin & Facility Manager
Department: HR & Administration
Reports To: Head – HR & Administration
Location: Ahmedabad (with PAN-India travel as and when required)
Experience: 5–7 years in Corporate Administration, Facility Management, Workplace Operations, or Office Infrastructure Management
Role Overview
We are looking for a proactive, execution-focused Admin & Facility Manager to lead our administration and facility management function. The incumbent will own end-to-end administrative operations, office infrastructure, workplace experience, and vendor management across multiple locations in India. This role calls for strong commercial acumen, hands-on vendor negotiation skills, and the ability to independently drive office expansion projects while maintaining world-class workplace standards.
Key Responsibilities
Office Setup & Infrastructure
- Lead scouting, evaluation, commercial negotiation, leasing, and setup of new office spaces across India.
- Manage infrastructure including electrical systems, HVAC, UPS, DG sets, plumbing, networking coordination, furniture, utilities, and preventive maintenance.
- Manage Annual Maintenance Contracts (AMCs) — renewals, service schedules, SLA adherence, vendor performance, and cost optimization.
Facility & Workplace Operations
- Run day-to-day administration and facility operations across all locations, ensuring business continuity and a strong workplace experience.
- Oversee housekeeping to maintain cleanliness, hygiene, and workplace aesthetics across offices.
- Manage employee transportation and cab operations, including vendor coordination, safety, and cost efficiency.
- Supervise cafeteria and food services for hygiene, quality, vendor compliance, and employee satisfaction.
Travel, Security & Compliance
- Coordinate domestic and international travel — flights, hotels, visas, policy adherence, and vendor negotiation.
- Ensure security management through CCTV monitoring, access control, visitor management, and emergency preparedness.
- Ensure compliance with statutory requirements, facility audits, fire and safety regulations, licenses, insurance, and internal policies.
Vendor & Budget Management
- Build and manage vendor relationships across facility services, housekeeping, transport, cafeteria, security, travel, and supplies, balancing quality with cost efficiency.
- Prepare and monitor administration budgets, control operational expenses, and negotiate commercial contracts.
Events & Continuous Improvement
- Manage administrative logistics for business events, employee engagement initiatives, office inaugurations, and leadership visits.
- Drive continuous improvement through best practices, technology-led solutions, and employee-centric workplace initiatives.
Required Skills
- Strong knowledge of corporate administration and facility management, including AMCs and preventive maintenance.
- Hands-on experience in office scouting, infrastructure setup, and workplace expansion.
- Experience managing housekeeping, security, transportation, cafeteria, travel, and office infrastructure.
- Strong vendor management and commercial negotiation skills.
- Working knowledge of workplace health, safety, fire compliance, and statutory requirements.
- Budget planning, cost control, and expense management skills.
- Strong project management, analytical, and problem-solving abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint) and administrative reporting.
- Ability to manage multiple locations and stakeholders simultaneously.
Qualifications
- Bachelor's degree in any discipline (required).
- MBA/PGDM in Operations, Administration, or Facility Management preferred.
- Certification in Facility Management, Project Management, or Workplace Administration is an added advantage.
Key Competencies
- Leadership & Team Management
- Facility & Workplace Management
- Infrastructure Planning & Execution
- Vendor & Contract Management
- Commercial Negotiation
- Budgeting & Cost Optimization
- Risk Assessment & Business Continuity
- Compliance & Governance
- Stakeholder Communication
- Planning, Organizing & Execution
- Problem Solving & Decision Making
- Continuous Improvement & Process Excellence
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