Digital Web Solutions
Website:
digitalwebsolutions.com
Job details:
Administrative Manager
Digital Web Solutions Private Limited
Location: Udyog Vihar, Phase 1, Gurugram, Haryana (On-site)
Experience: 3 – 4 Years
Compensation: Industry standard
Employment Type: Full-Time
About the RoleWe are looking for a hands-on, detail-oriented Administrative Manager to oversee the day-to-day operations of our Gurgaon office. This role sits at the intersection of executive support and operational management — you will be the backbone that keeps our office running smoothly while interfacing directly with our CXO team and cross-functional business units.
The ideal candidate brings a dual edge: polished, professional poise when engaging with senior leadership and internal stakeholders, and sharp, confident negotiation skills when dealing with external vendors and service providers.
Key ResponsibilitiesOffice & Facility Management
- Oversee day-to-day office operations to ensure a productive and well-functioning work environment
- Manage office and inventory, tracking stock levels, coordinating replenishment, and maintaining accurate records.
- Handle procurement of office supplies, equipment, and all operational purchases
- Oversee office management including maintenance and repairs
- Hire and manage office staff (includes guards, cleaners and pantry staff)
Vendor & Payment Coordination
- Build and manage relationships with vendors, service providers, and suppliers
- Negotiate contracts, rates, and service agreements to secure optimal terms
- Coordinate timely payments and liaise with the finance team for invoice processing and approvals
- Maintain vendor performance records and lead periodic reviews
Executive & Stakeholder Support
- Arrange domestic and international travel bookings (flights, trains, taxis) and hotel accommodations for executives and teams
- Serve as a primary administrative point of contact for multiple CXOs and business unit heads
- Coordinate internal events
- Manage printing, merchandise, and branded collateral coordination
What We Are Looking ForQualifications & Experience
- 3 – 4 years of experience in administrative management, office management, or a closely related field
- Proven track record of managing vendors, procurement, and operational budgets
- Experience supporting senior leadership in a fast-paced environment
- Familiarity with inventory management systems and office management tools
Skills & Attributes
- Professional and composed communication style with executives and internal stakeholders
- Sharp negotiation skills and commercial acumen when dealing with vendors and service providers
- Strong organisational skills with the ability to manage multiple priorities simultaneously
- High attention to detail, reliability, and ownership mindset
- Proficiency in MS Office (Word, Excel, Outlook) and general administrative software
Why Join Digital Web Solutions- Direct visibility and access to senior leadership and CXO-level stakeholders
- A dynamic, growing organisation where your work has real operational impact
- Collaborative team culture based in a well-connected Gurgaon location
To apply or learn more, please reach out to our HR team. Digital Web Solutions Private Limited is an equal opportunity employer.
Click on Apply to know more.