Envecon
Website:
envecon.com
Job details:
Opening for Admin Manager and Procurement Role
Location: Nerul (Navi Mumbai)
Experience: 8yrs to 12yrs (relevant experience of Managerial role)
Notice Period: Immediate to 15 days
Job Description – Summary We are seeking a dynamic, experienced and results-oriented Admin Manager responsible for overseeing and coordinating all administrative functions to ensure smooth operation within the organization.
Roles & Responsibilities:
Travel Management: • Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation. • Manage visa applications and ensure compliance with international travel regulations. • Negotiate rates and establish relationships with hotels, and other service providers.
Attendance and Leave Management: • Monitor employee attendance and manage leave records in compliance with company policies. • Implement attendance tracking systems and generate reports for management review. • Address any attendance-related queries or issues from employees.
Reception and Guest Management: • Oversee the reception area, ensuring it is well-maintained and welcoming for guests. • Manage the scheduling and coordination of meetings, including guest accommodations and catering arrangements.
Housekeeping and Pantry Management: • Supervise housekeeping staff to maintain cleanliness and orderliness in the office premises. • Ensure the pantry is stocked with necessary supplies and oversee pantry staff operations.
Annual Maintenance Contracts (AMC): • Manage AMCs for office equipment, ensuring timely renewals and efficient service delivery. • Liaise with vendors for maintenance and repair of office assets, ensuring minimal downtime.
Contract Staff Management: • Oversee the hiring and management of contract staff for various administrative roles. • Ensure compliance with legal and company requirements for contract employees.
Stationery and Material Management: • Monitor inventory levels of stationery and office supplies, ensuring adequate stock. • Negotiate with vendors for the procurement of office materials at competitive rates.
Office Issues Management: • Address and resolve any administrative issues related to the office environment. • Implement solutions to improve office efficiency and employee satisfaction.
Company Property Management: • Manage company-owned properties, ensuring compliance with legal and regulatory requirements. • Coordinate maintenance, repairs, and security arrangements for company properties.
Other offices Management: • Oversee administrative functions related to the company's operations in other offices
Liaison with Government corporations: • Serve as the primary point of contact for employees regarding insurance related inquiries. • Coordinate with the Government corporations for property tax assessments and payments. • Ensure timely submission of documents and payments to avoid penalties.
Employee Mediclaim Insurance: • Manage the employee Mediclaim insurance program, including policy renewals and claim processing.
Required Skills:
• Bachelor’s degree in Business Administration, Management, or a related field.
• 8-12 years of experience in administrative management, preferably in a corporate environment.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite and office management software.
• Ability to manage multiple priorities and work under pressure.
• Familiarity with local and international travel regulations.
Note – Role requires flexibility to provide assistance to the business need beyond working hours.
Email Contact: purva.shinde@envecon.com
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