Elico Healthcare Services Ltd
Website:
elicohcs.com
Job details:
Role Purpose
To oversee and manage the organization’s overall administration, facilities management, workplace infrastructure, employee support services, vendor coordination, and operational upkeep to ensure a safe, efficient, compliant, and employee-friendly work environment across locations.
Key Responsibilities
Administration & Facilities Management
- Ensure smooth functioning and upkeep of office administrative facilities and infrastructure.
- Oversee maintenance and availability of utilities including housekeeping, security, cafeteria, transportation, power backup, water supply, seating arrangements, and common areas.
- Ensure all Annual Maintenance Contracts (AMCs) are renewed and adhered to as per schedule.
- Monitor office cleanliness, employee hygiene initiatives, and workplace maintenance standards.
- Coordinate facility repairs, preventive maintenance, and infrastructure improvement activities.
- Ensure availability of daily operational requirements and miscellaneous office utilities.
Vendor & Service Management
- Coordinate with facility vendors, service providers, and maintenance teams for timely service delivery.
- Monitor vendor performance and service quality standards.
- Support procurement and administration-related purchases and approvals as required.
Employee Support & Workplace Experience
- Ensure harmonious and employee-friendly work environment across all functions.
- Address employee concerns related to administration, facilities, transport, cafeteria, seating, and workplace infrastructure.
- Drive workplace discipline, office etiquette, and hygiene awareness initiatives.
Coordination & Operations
- Coordinate with the Finance department for budgeting, invoice verification, payment processing, and timely release of administration and facility-related vendor payments.
- Coordinate with various departments and branch offices for administration-related requirements.
- Support organizational events, employee engagement activities, and office arrangements.
- Monitor administrative overheads and optimize operational costs wherever feasible.
Compliance & Documentation
- Ensure implementation and maintenance of QMS, ISMS, EMS, and related documentation applicable to Administration and Facilities functions.
- Maintain records related to administration activities, vendor agreements, facility audits, and maintenance schedules.
Skills & Competencies
- Strong administration and facility management capabilities
- Vendor management and coordination skills
- Good interpersonal and communication skills
- Problem-solving and operational planning
- Ability to handle multiple operational activities simultaneously
- Strong ownership and follow-through
Preferred Experience
- 10–12 years of experience in Administration / Facilities Management
- Experience in corporate office administration preferred
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