Website:
caresmith.co.in
Job details:
ABOUT CARESMITH
Caresmith is building the future of personal care in India. As a modern consumer electronics brand, we design smart, high-performance grooming and wellness devices that empower individuals to take control of their self-care routines. From oral care to pain relief, we are redefining everyday health rituals through innovation, design, and technology
ROLE OVERVIEW
This role is a blend of 60% Administration and 40% Executive Assistance, responsible for ensuring smooth office operations while providing high-quality support to the leadership team. The ideal candidate is highly organized, proactive, resourceful, and capable of managing diverse priorities in a fast-paced environment.
KEY RESPONSIBILITIES
1. Executive Assistance & Leadership Support
- Manage leadership calendars, meetings, travel plans, and day-to-day scheduling.
- Coordinate executive priorities, follow-ups, and stakeholder communication to ensure timely closure of action items.
- Support documentation, presentations, reports, and meeting notes as required.
- Coordinate travel bookings, renewals, banking-related requirements, gifting initiatives, and other executive support activities.
- Manage special projects and ad hoc assignments, ensuring quick turnaround and seamless execution.
- Handle confidential information with professionalism and discretion.
2. Front Office, Administration & Facilities Management
- Oversee reception, visitor management, courier handling, and front-office operations.
- Ensure smooth functioning of office facilities, including housekeeping, pantry, meeting rooms, and common areas.
- Coordinate maintenance and servicing of office infrastructure, equipment, and vendor-managed services.
- Drive workplace readiness and ensure a well-organized office environment.
3. Vendor, Procurement & Banking Coordination
- Source, evaluate, and coordinate with vendors for office, gifting, and operational requirements.
- Obtain quotations, negotiate pricing, and ensure timely procurement and delivery.
- Coordinate banking documentation, submissions, and routine operational follow-ups.
- Manage vendor relationships and ensure timely resolution of administrative requirements.
4. Asset, Inventory & Documentation Management
- Maintain records of office assets, inventory, administrative expenses, invoices, and petty cash.
- Coordinate asset allocation, repairs, maintenance, and tracking.
- Maintain administrative trackers, SOPs, and documentation to ensure operational efficiency.
- Prepare periodic reports and updates for leadership review.
DESIRED CANDIDATE PROFILE
- 2-6 years of experience in Executive Assistant, Administration, Office Management, or similar roles.
- Excellent verbal and written communication skills.
- Strong stakeholder management and coordination abilities.
- Highly proactive, resourceful, and comfortable handling diverse responsibilities.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities, adapt to changing requirements, and deliver with urgency.
- Demonstrates ownership, reliability, and a strong execution mindset.
Click on Apply to know more.
