Business Operations & Finance Manager-160594

About the Department

The Business Operations & Finance Administrator serves as the department’s senior operational and financial leader, providing executive-level oversight of business operations, financial strategy, budgeting, procurement, compliance, and administrative systems for the Facilities & Fleet Department. This role reports directly to the Director and supports all departmental divisions, including Operations, Planning Design & Construction, Real Property, Fleet, Business Services, Environmental Services, and Facilities Administration.

This position leads cross-functional teams and systems that support service delivery across all County facilities, ensuring efficient operations, sound fiscal stewardship, regulatory compliance, and continuous process improvement. The role balances strategic financial leadership with hands-on operational management, delivering high-quality customer service while safeguarding public resources and aligning departmental processes with County goals and priorities.
Strong leadership, analytical, problem-solving, and process improvement skills are essential, as is the ability to collaborate with internal departments, elected officials, external agencies, vendors, and the public.

Position Duties

Executive Financial & Strategic Leadership

• Serve as the department’s financial and operational advisor, providing guidance on budgeting, capital planning, cost allocation, forecasting, and service delivery strategies.
• Lead development and oversight of the annual operating budget, capital improvement budget, and multi-year financial plans, coordinating input across all divisions.
• Monitor approved budget accounts in partnership with the County Budget & Finance Department, proactively identifying variances, risks, and opportunities.
• Conduct financial and operational impact analyses for policies, contracts, capital projects, maintenance programs, leases, and fleet replacement strategies.
• Prepare and present financial and operational reports to the Board of County Commissioners and other governing bodies.
  
  

• Provide executive oversight of all departmental financial transactions, including invoicing, vouchers, P-Cards, reconciliations, billing records, receipts, cost allocations, and reporting.
• Ensure compliance with County financial policies, purchasing regulations, state and federal statutes, and audit standards.
• Design, implement, and maintain internal controls, risk mitigation strategies, and audit-readiness practices.
• Serve as the primary departmental point of contact for internal and external audits.
  
  

• Oversee procurement planning, solicitation processes (RFPs, RFQs, IFBs), contract negotiations, amendments, and vendor performance for department-wide goods and services.
• Review, interpret, and manage contracts, scopes of work, purchase agreements, and related financial provisions.
• Ensure transparency, fiscal accountability, and adherence to public-sector procurement best practices.
• Collaborate with the Director and County Attorney’s Office on contract development and risk analysis.
  
  

• Directly manage the Business Services, and Facilities Administrative teams, including hiring, onboarding, training, supervision, performance evaluation, scheduling, and corrective actions.
• Provide executive-level operational support to all Facilities & Fleet divisions to ensure consistent, effective service delivery across County-owned and leased facilities.
• Oversee departmental records retention, official communications, document management protocols, and standard operating procedures (SOPs).
• Resolve complex operational and administrative issues using sound judgment and collaborative problem-solving.
  
  

• Serve as the departmental administrator for assigned operational and financial systems and provide functional support and oversight for others, including:
  • Access control systems (including emergency and after-hours access requests)
  • Preventative maintenance and work order systems
  • Energy tracking software (e.g., Energy CAP)
• Oversee coordination with IT and software vendors to maintain, enhance, and optimize departmental systems.
• Develop and monitor dashboards, KPIs, and performance metrics to inform leadership decisions and continuous improvement efforts.
  
  

• Identify, design, and implement financial and operational process improvements to enhance efficiency, accuracy, service quality, and accountability.
• Lead or support special projects, business process mapping, training initiatives, and operational excellence efforts.
• Play a key role on the department’s management team to align policies, procedures, and workflows with strategic objectives.
• Support departmental recruiting, onboarding, and workforce planning efforts.
  
  

• Exercises direct supervision over Business Services, Facilities Administrative staff, and contract support functions as assigned.

Minimum Qualifications

Knowledge, Skills, and Abilities

• Principles and practices of public-sector financial administration, budgeting, accounting, and fiscal reporting.
• Government procurement, contract management, and compliance requirements.
• Ability to analyze complex financial and operational data and present findings clearly to leadership and elected officials.
• Strong leadership, project management, and staff development skills.
• Excellent interpersonal, communication, and customer service skills.
• Ability to manage multiple priorities, lead change, and make informed recommendations.
• Knowledge of facilities operations, fleet management, capital projects, and administrative services preferred.
  
  

• Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or related field preferred.
• Advanced degree or professional certification (CPA, CGFM, CPFO) highly desirable.
• Education equivalency may substitute experience as permitted by County policy.

• Seven years of progressively responsible experience in business operations, financial administration, or public-sector management.
• At least three years in a supervisory, project management, or leadership role.
• Experience in facilities, fleet, capital project finance, or public-sector procurement strongly preferred.

• Valid Colorado Driver’s License (or ability to obtain upon hire).
• Must pass a criminal background check.