Website:
madhyam.co
Job details:
Location: Mumbai, Maharashtra
Experience: Minimum 2 Years of Full-Time Experience
Employment Type: Full-Time
Salary: Upto 30000
Function: Activation, Events, Production & Operations
Industry Preference: Event Management / Experiential Marketing / BTL Activation
Job Summary
We are looking for a proactive and execution-oriented Activation & Production Coordinator who can manage day-to-day activation activities, production requirements, travel arrangements and on-ground logistics for various events and initiatives.
The role requires close coordination with external event partners, production vendors, internal teams and other stakeholders to ensure all activities are planned and executed smoothly. The ideal candidate should be comfortable working on the ground, travelling as required, managing multiple vendors and handling last-minute execution requirements.
Key Roles & Responsibilities
· Plan and coordinate on-ground activations, events, exhibitions, workshops and community initiatives.
· Handle end-to-end travel bookings and logistics arrangements, including transportation, accommodation, movement schedules and other operational requirements.
· Travel arrangements for team members, guests, artists, speakers and other stakeholders, as required.
· Coordinate flight, train, bus and local transportation bookings, along with hotel/accommodation arrangements and travel itineraries.
· Coordinate production requirements such as venue setup, branding materials, fabrication, stalls, signage, décor, printing, AV and other event-related deliverables.
· Coordinate with the external event management and execution team on a day-to-day basis and track deliverables, timelines and pending requirements.
· Liaise with vendors and suppliers for production, logistics and activation-related requirements.
· Conduct venue visits and support recce, setup, execution and dismantling activities.
· Maintain activation checklists, production trackers, vendor follow-ups and execution timelines.
· Ensure all materials and resources reach the venue/location as per schedule.
· Coordinate internally to gather approvals, requirements and information needed for smooth execution.
· Handle real-time operational challenges and ensure quick resolution during activations.
· Support cost tracking, vendor quotations, invoices and basic activation-related documentation.
· Prepare post-activation reports, photographs, execution updates and documentation wherever required.
Candidate Profile
· Minimum 2 years of full-time professional experience in event activation, event management, production, BTL activation, experiential marketing or a related field.
· Candidates with prior experience working with an event management company in Mumbai will be preferred.
· Hands-on understanding of event production and on-ground execution.
· Strong vendor and external agency coordination skills.
· Good planning, follow-up and multitasking abilities.
· Strong verbal and written communication skills.
· Comfortable with frequent travel and flexible working hours during events/activations.
· Ability to work under tight timelines and solve on-ground issues quickly.
· Proficiency in MS Excel/Google Sheets, PowerPoint and basic reporting tools would be preferred.
Key Skills
- Event Activation | Event Production | Travel Bookings & Arrangements | Logistics Coordination | Vendor Management | On-Ground Execution | Event Operations | Agency Coordination | Venue Management | Planning & Scheduling | Stakeholder Coordination | Budget Tracking | Problem Solving
Click on Apply to know more.