Advait Techserve
Website:
advaittechserve.in
Job details:
Job Title: Accounts Payable Manager — Global Operations
Department: Finance & Treasury
Work Schedule: US Eastern Time (ET) — Monday through Friday
Employment Type: Full-Time, Permanent
POSITION SUMMARY
We are seeking a highly skilled and commercially astute Accounts Payable Manager. This is a senior finance leadership role across the UK and US responsible for the end-to-end management of global AP operations, including vendor payments, invoice processing, reconciliations, and cross-functional collaboration with Finance, Procurement, and Treasury teams. Exposure to complex multi-entity, multi-currency finance operations across multiple industries contributing to your professional development
KEY RESPONSIBILITIES
Global AP Operations Leadership
- Own and manage the full accounts payable cycle— including invoice receipt, coding, approval routing, payment processing, and month-end close activities.
- Lead and develop an offshore AP team, setting clear performance standards, KPIs, and accountability frameworks.
- Ensure timely and accurate processing of high-volume invoices in accordance with agreed payment terms, internal controls, and company policies.
- Design and enforce AP workflows, SOPs, and escalation protocols aligned to global finance standards.
- Drive continuous process improvement initiatives to reduce cycle times, increase straight-through processing rates, and eliminate manual intervention.
- Assess, redesign, and remediate existing AP processes across both US and UK operations, with a focus on reducing the disbursement cycle, eliminating bottlenecks in invoice holds, and resolving systemic process failures.
Vendor & Payment Management
- Manage the global vendor master file — ensuring data integrity, onboarding accuracy, and periodic review cycles.
- Oversee multi-currency payment runs across GBP, USD, EUR, and other currencies, ensuring alignment with Treasury cash flow planning.
- Own vendor reconciliations, resolve aged items and disputed invoices, and maintain strong relationships with strategic suppliers.
- Partner with Procurement on PO-backed invoice matching (2-way and 3-way) and drive resolution of PO exceptions.
- Assume full operational ownership of day-to-day AP activities currently managed by regional controllers, enabling them to refocus on close processes, GL integrity, and financial reporting.
Controls, Compliance & Audit Readiness
- Maintain robust internal controls over the AP function, including segregation of duties, payment authorisation matrices, and duplicate payment prevention.
- Prepare and present AP reporting packages to the VP of Collections & Treasury and CFO, including aging analysis, liability accruals, and payment metrics.
- Support internal and external audit processes, providing documentation, reconciliations, and walkthrough support.
- Ensure compliance with VAT/GST treatment on payables, intercompany transactions, and withholding tax obligations across jurisdictions.
- Own the accuracy and integrity of AP aging reports, ensuring lender-ready quality with zero tolerance for duplication, misclassification, or reporting errors. Implement quality control checkpoints and review procedures before any external distribution.
- Ensure compliance with data protection and privacy regulations (GDPR, UK Data Protection Act) as they relate to vendor master data, payment information, and intercompany data transfers.
- Establish clear protocols for managing invoice holds, incomplete vendor data resolution, and one-off/urgent payment requests to minimise workflow disruption and ensure timely processing.
Cross-Functional & Executive Collaboration
- Serve as the primary AP point of contact for onshore finance leadership in the UK and US, communicating effectively and proactively at all levels.
- Collaborate with the VP of Collections & Treasury on cash flow forecasting, working capital optimization, and vendor payment strategy.
- Collaborate with IT and ERP teams on system enhancements, automation initiatives, and AP module optimization within Oracle Fusion and Microsoft Dynamics 365 Business Central (NAV), ensuring maximum utilization of both platforms across global AP operations.
- Represent the AP function in cross-functional projects, including system migrations, policy updates, and finance transformation programs.
- Participate in daily cash calls and provide real-time visibility into AP commitments, upcoming disbursements, and any payment holds affecting cash positioning.
Team Development & Offshore Leadership
- Recruit, onboard, and retain high-calibre AP talent within the offshore team, building a culture of excellence, accountability, and continuous learning.
- Conduct regular one-to-ones, performance reviews, and development planning for all direct reports.
- Foster strong cross-cultural working relationships between the offshore team and onshore counterparts, acting as a professional bridge across locations.
- Establish clear communication rhythms, escalation paths, and reporting cadences that support seamless global operations.
REQUIRED QUALIFICATIONS & EXPERIENCE
- Bachelor's degree in Accounting, Finance, Commerce, or a related discipline. Professional accounting qualification (CA, CPA, ACCA, CIMA, or equivalent) strongly preferred.
- Minimum 8–10 years of progressive accounts payable experience, with at least 3–5 years in a managerial or team lead capacity.
- Proven experience managing AP operations for multinational or global organizations, ideally with USD and GBP payment exposure.
- Demonstrated experience leading offshore or remote teams with direct accountability for output quality, SLAs, and team performance.
- Strong, hands-on experience with Oracle Fusion and Microsoft Dynamics 365 Business Central (NAV) is required. Candidates must demonstrate deep working knowledge of AP modules, payment processing, and financial reporting within both platforms. Experience with SAP or NetSuite is an advantage.
- Strong working knowledge of purchase-to-pay (P2P) processes, 3-way matching, accruals, and period-end close activities.
- Experience operating in a shared services or global business services (GBS) environment is a significant advantage.
- Experience operating in a turnaround, restructuring, or high-urgency environment where AP process remediation was required.
Technical & Analytical Skills
- Advanced proficiency in Microsoft Excel — including pivot tables, VLOOKUP/XLOOKUP, and data reconciliation techniques.
- Experience with AP automation, e-invoicing platforms, or workflow management tools is highly desirable.
- Strong analytical mindset with the ability to identify root causes, resolve discrepancies, and implement process controls.
- Working knowledge of multi-currency accounting, intercompany AP, and VAT/GST compliance across multiple jurisdictions.
Click on Apply to know more.