Aeolus Staffing Solutions
Website:
aeolusgroup.ca
Job details:
Accounts & Administrative Assistant – India
Aeolus Group is looking for a detail-oriented Accounts & Administrative Assistant to support our finance and administrative operations. This role is ideal for someone who is organized, comfortable working with numbers, and experienced in invoicing and bookkeeping.
Location: India – Remote
Employment Type: Full-time
Working Hours: Must be available during Canadian business hours
Key Responsibilities
- Prepare, review, and issue customer invoices accurately and on time.
- Send invoices to clients and follow up on outstanding payments.
- Record incoming payments and maintain up-to-date accounts receivable records.
- Enter and categorize expenses, bills, and financial transactions.
- Reconcile bank accounts, credit cards, and client accounts.
- Assist with balancing the books and preparing monthly financial summaries.
- Maintain organized digital records of invoices, receipts, and supporting documents.
- Identify billing discrepancies and coordinate with internal teams and clients to resolve them.
- Support payroll, vendor payments, and accounts payable activities as required.
- Prepare spreadsheets, reports, and other administrative documents.
- Provide general administrative support to management.
Qualifications
- Diploma or bachelor’s degree in Accounting, Finance, Commerce, Business Administration, or a related field.
- At least 2 years of experience in invoicing, bookkeeping, accounts administration, or a similar role.
- Practical knowledge of accounts receivable, accounts payable, and bank reconciliation.
- Proficiency in Microsoft Excel and accounting software; QuickBooks experience is preferred.
- Strong written and spoken English.
- Excellent accuracy, organization, and attention to detail.
- Ability to handle confidential financial information responsibly.
- Experience supporting a Canadian, US, or international company is an asset.
What We’re Looking For
We are looking for someone dependable and proactive who takes ownership of their work. The successful candidate should be comfortable managing recurring deadlines, following up professionally, and ensuring the company’s financial records remain accurate and current.
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