Time2Chess
Website:
time2chess.com
Job details:
Job Title: Accounts Executive
Department: Finance & Operations
ReportsTo: CEO/ Head- HR & FinOps
Location: Time2Chess Corporate Office
Employment Type: Fulltime/ On-site
About Time2Chess:
Time2Chess is a leading ed-tech platform offering professional chess coaching to students of all levels. Our academy provides an innovative online learning environment where students can develop their chess skills through personalized coaching, interactive lessons, and engaging resources. We are passionate about promoting chess as a tool for cognitive growth and development.
Job Summary:
We are seeking a motivated and detail-oriented Accounts Executive to join our growing team. This position is ideal for someone who is looking to gain experience in accounting and finance. You will assist in managing financial records, invoicing, and ensuring the smooth operation of our accounting department.
As an Accounts Executive at Time2Chess, you will be responsible for day-to-day accounting operations, maintaining financial records, handling transactions, and providing administrative support as needed.
Key Responsibilities:
1. Fee Collection & Receipts
- Collect school fees from parents/guardians through cash, cheque, UPI, bank transfer, or other approved payment methods.
- Receive and verify fee payments against the applicable student fee structure.
- Issue receipts for all fee payments and ensure that receipts are properly recorded and maintained.
- Handle fee-related queries from parents and provide accurate information regarding outstanding fees, payment status, and receipts.
- Follow up with parents regarding pending or overdue fee payments as instructed by the management.
- Ensure that all collections are deposited/transferred to the designated bank account as per the school's procedures.
2. Fee Data Entry & Maintenance
- Maintain accurate and up-to-date student fee collection records.
- Enter daily fee transactions into the school's accounting/fee management system or prescribed records.
- Update student-wise payment details, outstanding balances, concessions, refunds, and adjustments.
- Maintain proper records of fee receipts, payment references, and supporting documents.
- Ensure that student fee data is properly organized and readily available when required.
3. Documentation & Record Keeping
- Maintain physical and digital records of all fee collections and related documents.
- File receipts, payment confirmations, bank deposit details, and other supporting documents systematically.
- Maintain student-wise and month-wise fee collection records.
- Ensure proper documentation of fee concessions, scholarships, refunds, and fee adjustments approved by the management.
- Maintain confidentiality of student, parent, and financial information.
4. Reconciliation & Reporting
- Reconcile daily fee collections with the records maintained in the fee management/accounting system.
- Reconcile cash, cheque, UPI, online transfers, and other payment collections with bank statements and payment reports.
- Identify and report discrepancies or missing transactions promptly.
- Prepare daily, weekly, and monthly fee collection statements as required.
- Prepare student-wise outstanding fee reports and follow-up lists.
- Provide accurate fee collection data to the Accounts Manager, School Administrator, or Management.
5. Parent Coordination
- Respond professionally to parent queries related to fees, receipts, outstanding amounts, payment procedures, and payment records.
- Coordinate with parents regarding payment confirmations and discrepancies.
- Assist parents in resolving issues related to receipts or payment status.
- Maintain a courteous and professional relationship with parents and guardians.
6. Budget Preparation & Monitoring
- Collect and compile historical income and expenditure data required for budget preparation.
- Assist in preparing department-wise and activity-wise budget estimates.
- Prepare projected revenue estimates based on student strength, fee structure, expected collections, and other sources of income.
7.General Accounts Support
- Assist the Accounts Manager with routine accounting and administrative activities.
- Support preparation of monthly financial and fee-related reports.
- Coordinate with the administration, class teachers, and other departments wherever student fee information is required.
- Perform other accounts-related duties assigned by the management from time to time.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field
- Previous internship or experience in accounting/finance is a plus.
- Strong knowledge of accounting principles and practices.
- Proficiency in Google Sheets/ Excel
- Familiarity with accounting software is an advantage.
- Excellent organizational and time-management skills.
- Strong attention to detail and ability to maintain accuracy in financial data.
- Good verbal and written communication skills.
- A positive attitude and willingness to learn and grow within the accounting field.
Click on Apply to know more.
