Website:
bharathiya.co
Job details:
1. The Role Mandate
Bharathiya is a fast-scaling, pure-vegetarian South Indian restaurant brand in Hyderabad — built on authentic Ghee Dosas, temple-style meals and filter coffee. We operate a restaurant and a catering division all run on a technology-first (PetPooja) operating model. As Accounts Executive, you are the custodian of financial accuracy for the entire ecosystem. Every rupee that enters or leaves — across Dine-in, Delivery (Swiggy/Zomato), Corporate and Catering — passes through your books.
• Core Objective: Zero-error, zero-delay accounting with same-day reconciliation and 100% statutory compliance.
• Non-Negotiable: Books are closed daily, not monthly — no backlog, no manual registers, no month-end surprises.
2. Daily Reconciliation & Cash Control
• Sales vs. Banking: Reconcile previous-day PetPooja sales against POS, cash collected and bank deposits every morning; any mismatch is flagged and resolved the same day.
• Cash & Petty Cash: Maintain the petty-cash register and daily denomination sheet; weekly physical cash counts must tie to the system.
• Banking: Ensure daily cash/UPI collections are banked and prepare the Bank Reconciliation Statement (BRS) on schedule.
• Aggregator Settlements: Reconcile Swiggy & Zomato payouts against orders — verifying commission, GST, TDS and promotional deductions — and chase every short-payment or unsettled cycle.
3. Accounts Payable & Vendor Management
• 3-Way Match: Match every vendor invoice against the Purchase Order (PO) and Goods Received Note (GRN) before payment. No PO/GRN, no payment.
• Payment Scheduling: Maintain a vendor ageing report and release payments per approved credit terms — avoiding both overdue penalties and early cash leakage.
• Purchase Records: Book all raw-material, packaging and asset purchases accurately against the correct cost heads.
4. Statutory & Regulatory Compliance
• GST: Track input/output GST, reconcile GSTR-2B against the purchase register, and support timely GSTR-1 & GSTR-3B filings. Zero late fees.
• TDS: Deduct and deposit TDS on eligible vendor, rent and contractor payments; support quarterly TDS returns.
• Payroll Statutory: Support PF, ESI and Professional Tax computation and deposits, driven by PetPooja Payroll attendance data.
• Documentation: Keep all invoices, challans and returns filed and instantly retrievable for audit.
5. Technology & Digital Discipline (PetPooja + Accounting Software)
Manual ledgers are banned. 100% digital record-keeping is mandatory.
• PetPooja Integration: Ensure sales, purchase and wastage data flow correctly from PetPooja; reconcile system inventory value against purchases and consumption.
• Accounting Software: Post all entries in Tally / Zoho Books (or equivalent) daily — no pending vouchers at day-end.
• Data Integrity: System stock value, sales value and bank balances must always reconcile back to source.
6. P&L Support, MIS & Reporting
• Monthly P&L: Support the RGM in generating and presenting the P&L by the 1st of every month (January 2026 onwards) in the owner-approved format, with line-item variance analysis.
• Cost Schedules: Prepare Food Cost, Labour Cost and Overhead schedules; support the daily “Actual vs. Theoretical” variance review.
• MIS: Circulate daily/weekly MIS — sales, collections, payables and cash position — to management.
7. Daily Routine (Non-Negotiable)
• Morning (10:00 AM): Reconcile previous-day Sales vs. Banking; post cash & sales entries; flag mismatches.
• Midday: Book vendor invoices with 3-way match; update payables ageing; schedule approved payments.
• Afternoon: Reconcile Swiggy/Zomato settlements; follow up on corporate & catering receivables; update GST/TDS workings.
• End of Day: Close petty cash; refresh MIS; ensure all vouchers are posted and data is backed up.
Ideal Candidate Profile
• B.Com / M.Com / MBA (Finance) or equivalent.
• 1–4 years in accounts — restaurant, hospitality, retail or FMCG background preferred.
• Hands-on with Tally / Zoho Books and Excel; PetPooja (or any restaurant POS) experience is a strong plus.
• Working knowledge of GST, TDS and basic payroll statutory compliance.
• High attention to detail, integrity with cash, and the discipline to close books daily.
- Key Skills: Accounts · Reconciliation · Tally / Zoho Books · GST · TDS · Petty Cash · Bank Reconciliation · Accounts Payable · MIS · PetPooja · Restaurant Accounting
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