Federal Work Study- Photography Office Assistant

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.  Apply here for your next career!

The Federal Work Study Office Assistant for Photography will assist in the general daily operations of the Photography Office to support the School of Photography Department with basic administrative functions. They will also serve to assist students with questions, class locations, and other inquiries they may have.

This Federal Work Study position will support current students by providing opportunities for students to become acquainted with the department staff, building, and upcoming events. In addition, this position will complement and reinforce a Federal Work Study student’s educational program or vocational goals by providing opportunities for the Office Assistant to learn customer service skills and learn basic administrative skills.

Description of Job Duties/Responsibilities within the Organization:

Student is responsible for assisting the Department Manager with the following tasks:

• Assist with general departmental administrative tasks- copying, filing, scanning, organizing images and files on the computer and in the office, updating Excel and Google databases, etc.

• Facilities support- checking the building for maintenance issues, outdated and/or damaged signs, printers and copiers that need to be refilled, damaged flyers, trash, etc.

• Setting up for and designing/printing signs and posters for Industrial Design events and meetings (ex. guest speakers, gallery exhibits, Spring Show, Town Hall, etc.)

• Director and full-time faculty support- checking in with Directors and full-time faculty at the beginning of your shift to see if they have any tasks you can assist with, covering the Director and Department Manager’s desks (which involves answering phones professionally, taking messages, distributing mail, scheduling appointments, etc.)

• Student Support- Greet incoming students as they enter office (you will act as the initial contact for incoming students), answer questions, and provide information as needed.

Qualifications:

• Required Skills: 

  • Basic computer skills

  • Proficiency with Adobe CC, the Microsoft Office suite, Google Sheets

  • Organization, an eagerness to help, the ability to work independently and meet deadlines.

  • Graphic design skills- Canva knowledge is a plus
     

• Preferred Skills:

  • Customer service or shipping experience a plus

Preferred Major(s):                  Photography is preferred but not required              

Preferred Academic Year:      Sophomore or above is preferred but not required

Location:  625 Sutter

Reports to: Malia Rosburg, Administrator, Schools of Photography & Industrial Design

Pay Rate: $19.18 per hour

Application Deadline: October 13, 2025

Work Schedule: Up to 20 hours/week*

*Federal Work Study work schedules may not conflict with the student's class schedule.

Length of Employment: The student's starting term at the Academy of Art University through graduation.

Academy of Art University offers part-time employees paid sick leave.

Academy of Art University is an equal opportunity employer.  All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at HR@academyart.edu.