Internal Services Clerk (Procurement)

Job Purpose

To deliver overall administration services through the execution of predefined objectives as per agreed standard operating procedures (SOP). The incumbent will also provide coordination services to support the procurement function.

Key accountabilities

• To support the Internal Service - Sourcing team in all Sourcing and Procurement related tasks within agreed timelines.
• To ensure that all Agreements/Contracts within Sourcing scope are renewed at maturity.
• Maintain and update the PSL on close liaison with management.
• Ensure that all signed Contracts are uploaded on Coupa
• Ensure that all Coupa Risk Assessments and Inherent Risk Assessments are completed on Coupa system within agreed timelines
• Ensure that all materials and services are procured within agreed parameters of cost, quality and delivery of performance and fully compliant with Sourcing policy and standards.

Control

• Ensure that all materials are procured within agreed parameters of cost, quality and delivery performance
• Ensure that Coupa requests received are resolved and in compliance with Internal Service – Sourcing procedures
• Perform snap checks as required
• Manage Controlled stationery and stock items.
• Complete all training requirements in time in order to understand requirements against governance and compliance
• Perform regular spend analysis as required by Management

Customer

• Develop and manage internal/external stakeholder relationships effectively
• Escalate unsolved queries/requests emanating from Suppliers and Internal Customers to Management.
• Supporting internal clients, where appropriate, in effective handover of commercial arrangements.

Experience & Qualifications

Essential

• Minimum of 1 year experience in a similar role/general Office Administration

• National Diploma or any other relevant diploma/certificates

• Or more than 5 years’ experience in a banking environment/similar environment

Preferred

• Bachelor’s Degree in Supply Management would constitute an advantage