PF Secretarial

To support in Secretarial compliance function of Indian and Overseas Subsidiary Companies. Job Context & Major Challenges 1. Preparation and filing of papers, documents, returns etc. on time under the provisions of Corporate Laws and Corporate Governance considering day-to-day changes in the laws, rules and regulations as well as enactment of new laws and keeping updates on the same. 2. To keep updates about the rules and regulation of the country where the overseas subsidiary companies operate and prepare loan and security documents for their borrowing arrangements keeping in mind the FEMA and RBI compliances. Key Result Areas KRA (Accountabilities) (Max 1325 Characters) Supporting Actions (Max 1325 Characters) KRA1 Compliances under Companies Act, 2013 and Listing Agreement 1. Preparation of various e-forms and other documents, filing of various reports, returns and other documents under the Listing Agreement and Maintenance of statutory registers and updating on a regular basis. 2. Preparation of List of Related Parties for circulating to the Units and update the same on Quarterly basis. Updates on Related Party Transactions. KRA2 Meetings - Board and General 1. Co-ordinating with the units for obtaining Quarterly Compliance Reports and CEO-CFO Certificate, Preparation of Questions and Answers for Annual General Meetings and assisting in conduct of the General Meeting. KRA3 Borrowing Documents 1. To prepare Security Documents in connection with the Borrowings of the Company including Debenture Trust Deed, Deed of Hypothecation, Title Search Report etc. and arrange to prepare documents as per the check lists provided by the Debenture / Security Trustee. KRA4 Overseas Subsidiaries 1. To prepare Agenda and Minutes for Overseas Subsidiaries and Framing of an Operating manual with regards to Board meetings, general meetings, maintenance of registers and other compliances for Bangladesh and UAE Companies. 2. Preparation of various documents viz. ODI Form, APR Forms, Annual Return for compliance with the provisions of RBI and FEMA regulations for overseas subsidiaries. KRA5 MIS 1. Update on regular basis on the Companies Act, 2013, Announcement files by the Group and other Cement Companies on Stock Exchanges. 2. Preparation of Check List under the Companies Act for filing of various forms, for issuance of Debentures, for postal ballot etc.