Executive Assistant And Office Manager

In this dual role, you will provide high-level administrative support to the CEO/Managing Director while managing the day-to-day operations of our office. You will be responsible for complex scheduling, communication, document management, and financial tasks, drawing on your basic finance/accounting background. In addition, you will oversee office management functions—including vendor coordination, facility upkeep, and the implementation of efficient administrative systems—to ensure a productive and well-organized workplace. Proficiency in both English and Mandarin Chinese (written and verbal) is essential due to our global and multicultural environment. Key Responsibilities Executive Support • Manage the CEO/Managing Director's daily schedule, appointments, and events. • Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO/MD. • Draft, proofread, and distribute both routine and confidential correspondence. Office Management • Oversee day-to-day office operations and maintain a productive, organized workspace. • Manage office supplies, equipment, and vendor relationships. • Implement and uphold office policies, procedures, and systems to promote efficiency. Administrative Documentation & Filing • Maintain and update administrative records for compliance, HR, payroll, and other company functions. • Ensure accurate and organized filing systems (both digital and paper-based). Basic Accounting & Financial Support • Process invoices, expense reimbursements, and payment requests. • Organize receipts, track expenditures, and assist in financial record-keeping. • Liaise with external accountants to facilitate streamlined financial operations. Vendor & Service Provider Coordination • Act as the primary liaison with external service providers (legal, IT, HR, etc.). • Monitor service contracts and maintain strong working relationships with all vendors. Project Coordination • Assist in coordinating cross-departmental projects, ensuring deadlines and deliverables are met. • Communicate project updates and timelines to relevant stakeholders as needed.

A leading company in UAE.