Company Overview:
Since 1938, A&A Global Industries has been a family-owned and operated business and a leader in the bulk vending, redemption, amusement, novelty toy, and candy industries. We design, source, and distribute both licensed and proprietary products to customers across the country, including family entertainment centers, arcades, route operators, and retail partners. Our team is built on strong relationships, entrepreneurial spirit, and a commitment to delivering fun and innovative products to the market.
Position Summary
We are seeking a detail-oriented and dependable Accounts Payable Specialist to join our team in Cockeysville, Maryland. This role is responsible for the accurate and timely processing of invoices, vendor payments, and expense documentation while maintaining strong internal controls and positive vendor relationships. The ideal candidate will be highly organized, deadline-driven, and comfortable working in a fast-paced environment.
Key Responsibilities
Accounts Payable Processing
- Review, code, and enter vendor invoices accurately into the accounting system
- Match invoices to purchase orders, receipts, and supporting documentation
- Ensure timely approval and processing of invoices in accordance with payment terms
- Prepare weekly check runs, ACH payments, wire transfers, and other disbursements
- Maintain accurate records of paid and unpaid invoices
Vendor Management
- Serve as a primary point of contact for vendor payment inquiries
- Reconcile vendor statements and resolve billing discrepancies promptly
- Maintain vendor files, W-9 forms, and payment setup information
- Assist with onboarding new vendors and updating existing vendor records
Reconciliation & Reporting
- Reconcile AP subledger to the general ledger as needed
- Assist with month-end close by preparing accruals and AP reports
- Monitor aging reports and identify outstanding liabilities
- Support audits by gathering documentation and responding to requests
Expense & Compliance Support
- Review employee expense reports for accuracy and policy compliance
- Ensure proper sales tax treatment where applicable
- Maintain confidentiality of financial and employee information
- Follow company policies and internal control procedures
Collaboration
- Partner with purchasing, warehouse, and department leaders to resolve invoice or receiving issues
- Communicate effectively with internal stakeholders regarding payment status and documentation needs
- Support the Finance team with special projects and process improvements as assigned
Qualifications
- 2+ years of Accounts Payable or related accounting experience preferred
- Strong attention to detail and high level of accuracy
- Knowledge of invoice processing, reconciliations, and payment procedures
- Experience with ERP or accounting systems preferred (Sage experience is a plus)
- Proficiency in Microsoft Excel and Microsoft Office Suite
- Strong organizational and time-management skills
- Ability to prioritize deadlines and manage multiple tasks
- Professional communication skills and strong customer service mindset
- Ability to handle confidential information with discretion
Benefits
- Medical insurance
- Dental & Vision Insurance
- Paid Time Off (PTO) and paid sick leave provided in accordance with Maryland requirements
- Seven-paid company holidays
- 401(k) retirement plan